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CBC 04-01-2004LITTLE RAC CITY BEAUTIFUL CaM M [55ION The City Beautiful Commission held its regular meeting Thursday, April the 1st, at 11:30 a.m. in the Sister Cities Conference Room on the second floor of City Hall. Chair Tim Heiple called the meeting to order. MEMBERS PRESENT: Tim Heiple Troy Laha Ann Ivey Karol Zoeller Jan Hicks Lynn Mittelstaedt Warren John Beneke Sharon Tallach Vogelpohl ALSO PRESENT: Bob Brown, Plans Development Administrator, Department of Planning and Development Christy Marvel, Landscape Specialist, Department of Planning & Development Nash Abrams, former CBC Chairperson APPROVAL OF MINUTES: Motion: Troy Laha moved that the minutes from February 5th meeting, be approved as submitted noting that Jan Hicks also met with Mayor Dailey under the Adopt -A -Street committee reports. Second: Karol Zoeller seconded the motion and it passed unanimously. TREASURER'S REPORT: Ann Ivey reported the following: Little Rock City Beautiful Commission Treasurer's Report 04-01-04 Beginning Balance as of March 4th, 2004 $1,822.9G Credits Discount Trophies $480.00 Interest on Account .0_5 Total $480.05 S2,303.01 Debits Discount Trophies(Duplicate Payment) $479.82 Bemis Tree Farm 3 Cre e M les Bus Stop $482.00 Total $961.82 $1,341.19 Ending Balance as of April 1st, 2004 $1�19 COMMITTEE REPORTS: 1. Networking Committee —Handed out calendar of events for the months of April, Y May, and June. Requests CBC participation at the board meeting regarding childcare City Beautiful Commission ♦ 723 West Markham 4 Little Rock, Arkansas 72201 ♦ (501) 371-4864 J family homes. Issue regards the parking of cars on unpaved surfaces. The issue should be presented at the board meeting scheduled for either the 7t' or the 14th of April. CBC should meet/introduce themselves to the two new directors. To raise awareness of the City Beautiful Commission, its role in the community and government during 2004. Troy Laha • Create a quarterly calendar and work with other CBC commissioners to ensure representation at important community events in 2004. • Develop a list of potential partners and designate CBC liaisons. Ideas: 2. Adopt -A -Street Committee —Jan contacted Cita regarding a list of people to be contacted. Mayor Dailey and City Manager Bruce Moore, are requesting that the CBC be an affiliate of the Keep Arkansas Beautiful Commission. Jack Nicholson is the contact person. The annual kARb conference is in two weeks. The registration cost is 120.00 for two days. The Board and Secure was successful and the CBC had three members represented this year. Jan spoke with Barry Williams, ASLA representative, and ASLA will dedicate the newsletter to the CBC in June for the landscape awards. This e-newsletter is distributed statewide. Increase participation in the Adopt -A -Street program by 10% in 2004. Karol and Jan • Continue to pursue awareness initiatives. ■ Concentrate personal calls on financial institutions to leverage Twin City Relationship. 3. Eye of the Beholder Award-Cita talked to Janet Jones and she is willing to be the sponsor for the Eye of the Beholder yard signs. Susan Marlowe will be in charge of production of the signs. However, the CBC needs to retain control of all signage. Sharon and Ann will collaborate on the yard signage design. Present 100 Eye of the Beholder Awards in 2004. Ann & Cita • Empower the City Board of Directors to nominate potential recipients. • Investigate media opportunities to recognize recipients. 4. Polish the Rock Award -Decided to postpone the presentation of the Rock Award to the Clinton Foundation. A date/opportunity to present the award needs to be established. The award is primarily for any entity that has a commitment to Little Rock. Seek opportunities as appropriate for recognizing outstanding contributions with Polish the Rock Awards in 2004. Cita Cobb • Pursue the opportunity to recognize major city developments such as the Clinton Library and Heifer International Headquarters at 2004 Grand Opening Ceremonies. 5. Grants & Fundraising -Tim is anxious to match sponsors with the various programs that the CBC has presented. The CBC should concentrate on our bus stop project. We need someone to maintain the area or to.. fund the work needing to be done. Successfully .secure sponsors to fund existing programs and one new initiative in 2004. Tim Heiple • Prepare and submit one grant application for anew CBC initiative. • Collaborate with each committee chair to secure funding for his/her project as appropriate. Ideas: • Adopt-A-Street-Entergy • Eye of the Beholder -Janet Jones Company • Landscape Awards-Chenal Properties • Bus Stop Project -Secured, work for renewal for new project 6. Strategic Planning & Publicity Committee —presented the CBC with a certificate from the Keep Arkansas Beautiful Commission for its leadership in the Adopt -A - Street program. Support all committees in strategic planning and publicity in 2004. Sharon Tallach Vogelpohl • Hold 2004 strategic planning session in January. • Support all committees with planning and publicity counsel. • Seek opportunities to raise awareness of CBC in the community via the news media. 7. Landscape Awards -Proposes having the landscape awards set up more competitively, between the local Landscape Architects. John Beneke will be helping Lynn this year with the landscape awards. Proposes that the receptacles that the CBC recommends/uses be both ADA accessible and have recycling compartments. The CBC should be a leader in the effort to recycle m the city. Lynn is putting together a grant listing that is more user friendly. Secure at least 100 nominations from the community for the 2004 Landscape Awards. Lynn Warren ■ Receive 58 nominations from commissioners and the community at large. • Receive at least 20 nominations from area landscape architectural firms. • Secure at least 2 nominations from each City Director and Mayor Dailey. 8. Bus Stop Project -John will contact Britt Pultz at Horticare Nursery to see if they would be interested in a sponsorship for the bus stop project or the possiability of maintaining the area. John will also contact Pete Rausch, the cities Urban Forester to see if they can water the trees until such that time a sponsor has been attained. OLD BUSINESS: George Brown called Tim again recently, Tim would like a couple of the CBC members to volunteer to go with him to Kiwanis Park for a visit. NEW BUSINESS: Motion: Sharon Vogelpohl made a motion to pay for the registration fees for the Keep Arkansas Beautiful Commissions Annual Conference in Hot Springs, AR. The approximate expense would be $120.00. Second: Lynn Warren seconded the motion and it passed unanimously. Motion: Ann made a motion to accept the donation offer of fifty yard signs for the Eye of the Beholder Award Recipient(s). Second: Troy Laha seconded the motion and it passed unanimously. Ann and Sharon will collaborate on the design of the yard signage. Motion: Jan made a motion to purchase a frame for up to $10.00 for the recent certificate presented to the CBC from the Keep Arkansas Beautiful Commission. Second: Sharon Vogelpohl seconded the motion and it passed unanimously. ADJOURNMENT: 1:00 CITY BEAUTIFUL C0MMIssToN MEETING NOTICE The City Beautiful Commission will hold its regular meeting at 11:30 a.m. on Thursday, April the 1st, in the Sister Cities Conference Room on the second floor of City Hall. This will be a brown bag meeting. AGENDA Call to Order: Roll Call: Approval of the Minutes: Treasurer's Report: Committee Reports: Tim Heiple, Chair March 4th, 2004 Ann Ivey Networking Committee -Troy Laha Adopt -A -Street Committee -Karol and Jan Eye of the Beholder -Arm & Cita Polish the Rock Award-Cita Grants & Fundraising -Tim Stategic Planning & Publicity Committee -Sharon Landscape Awards -Lynn Bus Stop Project -John Old Business: Clinton Library -Polish the Rock Award New Business: Bus Stop Park Adjournment: City Beautiful Commission ♦ 723 West Markham ♦ Little Rock, Arkansas 72201 ♦ (501) 371-4864