CBC 09-06-1996City of Little Rock
im Dailey City Hall, Room 203
Mayor 500 W. Markham
Little Rock, AR 72201-1427
(501)371-4516
FAX (501) 371-4498
September 6, 1996
Mark Webre
Parks & Recreation Dept.
Room 108, 500 W. Markham
Little Rock, AR 72201
Dear Mark:
I would like to bring to your attention the policies created by the Little Rock Board of Directors that _
pertain to our Boards and Commissions. These Resolutions and Ordinances govern the actions of
City Beautiful Commission in conjunction with your own bylaws or rules and regulations. It has
come to our attention that all Boards and Commissions may not be aware of these policies. Enclosed
please find copies of each.
You will note in Ordinances #13,554 and #14,492 that there is an established attendance policy.
Ordinance #13,554 states "that when a member of a Board or Commission has missed more than
25% of all regular meetings of that particular Board or Commission in one calendar year or more
than 3 consecutive regularly scheduled meetings, then such person is automatically removed from
such position unless, prior to the next scheduled meeting of the City Board of Directors, the member
--submits in writing the reasons for such absences and expressed his desire to remain on the Board or
Commission, then the City Board of Directors, by a majority vote, shall allow the member to
continue to serve." Ordinance #14,492 amends Ordinance #13,554 to include "provided, any Board
or Commission of the City of Little Rock, except the Civil Service Commission, Planning
Commission and Board of Adjustment, each of which hears regularly scheduled petitions from the
public, may submit its own attendance policy in writing to the City Board of Directors. If the City
board approves the policy by a majority vote, that Board or Commission shall then be exempted
from the provisions of this Ordinance." If the City Beautiful Commission is interested in modifying
its attendance requirements, please present a Resolution to the Little Rock Board of Directors for our
approval. Further, it is the responsibility of your Commission to contact Angela Hoofman in the
Board of Directors' office when a City Beautiful Commission member has violated the attendance
policy. That position will become available for appointment (or re -appointment of the member by
majority vote).
I would like to ask that the City Beautiful Commission write letters to citizens who have applied for
positions on your Board/Commission to express appreciation for their willingness to serve and let
them know that, although they were not selected for appointment at that time, they should continue
to keep in touch for future position openings. You will receive a packet containing applicants' letters
and resumes from Angela Hoofman.
In Resolution #5,680, Exhibit "A" Section 1 of the document refers to legal notice in the newspaper
identifying all vacant positions. The notice now appears repeatedly on Government Access Channel
11 instead of a single legal notice in the newspaper.
Please relay this information to the members of the City Beautiful Commission. Thank you for all
you do for the City of Little Rock and the City Beautiful Commission.
Sincerely,
PA
ty
Mayor
JD:ach
RE,SOLUTION NO. 2,673
A rREESOLUTION P_NNOU-NCING THE POLICY 0- T _E BOARD 0=
DIRECTORS Or '=':-_B CITY 0= LITTLE RCC{ W7T- R=G-FD TO
PPOINTMEINTS TO THE V?�10LS BOARDS F`7D COMMISSIONS
OF T =E CITY OF LITTLE ROCK; AND FOR OTEE ' PURPOSES.
WH.EREAS, the Board of Directors is convinces that good
cover=ent is definitely related to the interest OZ and `.art'lcl-
atlOn by the entire citizenry in the affairs Of cove r-a-went; and
L4a:ER`AS, the Yariolls appointive loos ^Lions to Boards and
Commissions ❑f the City of Little Rack offer the opportunity
to interested end cualified persons to serve the community End-
t_^_us become more lnteres tea In the E f x EirS OE �QVEri7.Ttlen t ; and
�vc.�R=S, it i s L�apartant that as many of th= willing and
qualified persons as possible be privileged from time to time
to serve tie City in these capacities;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF TEE CITY OF LITTLE ROCK, p_rx?� NSPS :
SECTION 1. When the best 4-nterest of the Ci tv of ,Little
Rock will be served thereby,
the policy o= t--,a Board of Di rectors
in filli-!g appointive positions to the various Boards and
CaIAAl'_5Si Qr.S ❑ ts'le C'_ty a= Little Rock ►r%� 11 be to rotate such
c_QOa'_nt_-nen 5 from time to time so as to pE_r=i16- as ma, -Sy CLI*�li=i�Q
and wrilliag Ci-tizens as possible to have the ❑-PPOr '•LT.'ty C-
service to this community, become More more ii7terested Z_J.
the affairs Of the City GOve'_"nmeni and there' ^.y have good G.^.Veri]-
men - a prime objective of more and more citizens -
SECTION
.2. This Resolution shall be in full force and
effect from and after its adoption.
ADOPTED: March 20, 1961
ATTEST: Pauline G. Beeson
City Clerk
Pj
APPROVEEED: W. C. Knooa
Mayor
a
,see also ', 6 "3
r
RESOLUTION NO. 5,680
A RESOLUTION SETTING POLICY FOR APPOINTMENT
TO BOARDS AND ComMI S S IONS ; AND FOR OTHER
PURPOSES.
BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY OF
LITTLE ROCK, AR -TLNSAS .
SECTION 1. In making appointments to Boards and
Commissions the Board of Directors will be guided by a policy
all as set forth on EXhibit ,A° attached hereto and make a part
of t2h.is Resolution as though set out herein word for word.
SECTION 2. This Resolution shall be in full force and
e:iect from and after its adoption.
ADOPTED: March 1, 1977
ATTEST: /s/ Jane Czech
Citv Clerk
9
APPROVED: /s/ Donald L. Mehlbureer
Mayor
n
EXEI3IT A
e
3?pOINT_M_ENT PROCEDURES
.=is^liVE Ma=ch 1, 1977 the intended Drocecure iCllOwe^ �V
the Little Rock Board of Direct -ors in making ap DO'_nt�li Entil S t0 the
various Boards and commissions of the City shall be as follows:
SECTION 1. The City Clerk shall cause to be published a
legal notice outlining all vacant positions, the deadline
for application and the designated staff person to contact
for information. This notice will be published six weeks
prior to the appointment date. At the time of the public
announcement, the chairman of the affected commission will
be notified for recommendations on reappointment.
SECTION 2. Resumes must be submitted to the City Manager's
Office by all interested applicants within thirty (30) days
❑f the published legal notice. Sample resume formats will
be available from staff. Any recommendations on applicants
must be submitted in writing within thirty (30) days of the
date of publication of the legal notice.
SECTION 3. After the submission deadline the Board will
review all resumes and recommendations and select candidates.
Should interviews be desirable or necessary, they will be
conducted in executive session.
10
RESOLUTION NO. 6,123
A RESOLUTION TO D:RECT P..LL MrEMIBERS 07 r- Y CITE'
BOARDS OR COMMISSIONS TO REFRAIN FROM ANY
PpPZ-
�R N-'CE OF L^.PROP-' ETy ; FND FOR OTHER P1,72C'SES
t e Little ROCK Board of DireCLOrs 'concer-eC about
anv aocearance Of impropriety on t_^_e Dzr� o= me.*�i�e:s Of all C'ty
Boards and Commissior_s; and
W--HEREAS, a loss of trust and confidence in public o _ficials
results from conflicts of interest on the part of such officials in
proceedincs before such Board or Commission; and
WHEREAS, any participation of an official With a conflict of
interest in any proceeding may cause an alteration in the outcome that
is not in the best interest of the public:
NOW, THERE -ORE, BE IT RESOLVED BY THE BOARD 0= DI?ECTOKS 0= THE
CITY OF LITTLE ROCK, ARKANSPS :
SECTION 1. That if there is anv conflict On an issue that
Would cause any Board or Commission member to abstain from voting on
such issue, then such member shall refrain from all discussions,
participation, or any contribution Whatsoever on such issue.
SECTION 2. That all Commission and Board members shall refrain
from any appearance Of im-.Dro0r'_ety on all cases, W.^.e=^e: Or P_O t1Ev
are directly involved.
SECTION 3. This Resolution shall be in full force and effect
from and after its adoption.
ADOPTED: P_pril 3 , ' 1979
ATTEST: /s/ Jane Czech APPROVED: A. M. "Sandy" Keith
City Clerk
OR
Mavor
R.^SOLUTICN NO. 8,096
(See also 2,673 5,660)
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pART-rC-_rTION ON
A RESOLUTION
CT_'-'Y 30,!-
�DS A-*'D CD?�_'lISSIONS.
increased C:O=u^itv pa—icipatior. in the rL'riic
;t- Gove_rnment is deemed to be a
policy -making f;iricticn C' C-��'
priority of the Little Rock Board of Directors; and
wazRExS, the board of Directors believes that CitizEn
involvement, through ser-vice on its boards and commissicr.S, i5
the most desirable met:^_cd of ensuring
broad cormuni tv
-marticipail--ion.
NOA, T 3=FORS, BZ IT R:-:SOLvrD BY T= B02-FM 07 DT_P.ECTORS
CF T-I CIT`_' 0? LITTLE ROC-K, ARZ*iSAS :
SECTION = -
C� t0 ensure broad
;1 Crr
participation on City bcards and ccm:�.issiors, the policy o the
Board O f Directors will be to limi = an individual' s
Da-_ �iclDat-i cn to tWO c=P- leta-er'ms of service.
SECTION 2 . its policy shall govern all apgoi ntmerts to
City bcards and ccr,.missiers unless other'Mi=se proviced for
state law.
��OBT_D: reo=ua_y 1, 1939
ATTEST:
!I ` ti
CITry CLER'm J -\ CZECH
n
r,FPR ��D7 AS TO�'TOR`i:
r
HARZ STODoLA, CITY ATTORNEY
A -2ROQED :
0
M11703rf6YD G. VTTTT?JCS, Tii
l 5
r ORDIN?VCE NO. 13,554 �yd
AN ORDINrAVCE SET-TNG OUT AN P_TTENDPVCE POLICY- FOR BOARDS
P1VD COMyLD=IONS ANr) DECLA= ING THAT A2N
PN-D FOR OTHER PURPOSES .
wH=3R3C the Bch_.. c' Directors for the C_yv e: Little Rock
has the res=Onsibili tV and the statutory aL'thcritV to a=Lcint
men .ers to varioLs Boards s and Commissions; a:ld
WHEREAS, some Boards and Commissions have n0 prOVisiOP.s
re.alating attendance; and
WHEREAS, for the Boards and Commissions to function properly,
members should attend and participate if- they are going to serve
the City and public.
THEREFOR.:, BE IT ORDAINED By THE BOARD OF DIRECTORS OF TIE
CITY OF LITTLE ROCK, P—MMSAS :
SECTION 1. That all boards and commissions which are not
Provided for by state law are to be controlled by this ordinance.
SECTION 2. That this ordinance automatically amends the
by-laws of all affected boards and commissions.
SECTION 3. That when a mel-Mcer of a board or commission has
missed more than 25% of all regular meetings of that particular
board or commission in one calendar year or more than 3 consecutive
r�;z:lawly scheduled meetings, t-ien such person is automatically`
removed fr= such position unless, prior to the next scheduled
mee ,�Ci nC of the City Board Of Directors, the member s'umlts in
W=it'--31g the reasons for such ansences and expresses his desire
%o r-m;-. n on the Board Of Ca scion, then the City Board cf
Directors, by a majority vote, shall allow the member to
continue to serve.
SECTION 4. That the Board or Commission shall immediately
certify to the City M-anacer that said member has missed the
recuisite number of meetings. The City Manager shall immediately
notify the Board of Directors of the vacancy, whereupon thA Board
Of Directors shall appoint a new meter by resolution at the next
re:-ular meetLig of the Board of Directors.
SECTION 5. That the City M-anager shall also notify the
person who is to be replaced of such replacement.
62
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Gr_`ina:,ce No. 13,551, Ccn - c.
SECT:ON 6. That cue to the irre ular attendan ce by
members cf some boards and commissions, such boars anc
commissions are unable to function property, thus the
health and welfare of the citizens are being endangered;
now, therefore, an eme_ce_ncv is declared to axis.-- and this
Ordinance being necessary for the preservation of public
peace, health and safety shall be in full force and effect
from and after its passage and approval.
PASSED: December 5, 1978
ATTEST. Jane Czech APPROVED: Donald L. Mehlbu_ger
City Cleric
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