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CBC 04-12-1994The City Beautiful Commission The City Beautiful Commission held its regular meeting on Tuesday, April 12, 1994 in the City Board Conference Room, 2nd Floor of City Hall. The meeting was called to order by Steve Cato, Chairman. Members Present: Steve Cato Jim Goodhart Jo Rancifer Joe Robbins Also Present: Lin Blair Josephine Graham Joyce Raynor Merle Seamon Truman Tolefree, Assistant Director, Parks & Recreation Becky Switzer, Executive Secretary, Parks & Recreation Jim Sick, Parks Maintenance Mgr., Parks & Recreation Mark Webre, Project & Design Mgr., Parks & Recreation Emily Hartman, Design Tech., Parks & Recreation Bob Brown, Plans Review Specialist, Neighborhoods & Planning Representatives from Church of Christ I. Roll Call - 8 members present II. Public Hearing - Item No. 1 - CBC 549 - Samuel L. Davis/Frank Bowers, Barrow Road Church of Christ. Variance Requested - A reduction in the width of a portion of the northern perimeter planting strip two hundred and twenty-five (225) feet in length from six (6) feet to two (2) feet and transferring the associated shrubs and trees to other areas of the site. 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Minutes April 12, 1994 Meeting Page 2 Staff Recommendation - Bob Brown presented the staff recommendations. Since the applicant is willing to upgrade the overall site with more shrubs and trees within the interior and more visible eastern and southern perimeters than would be required along the northern section, staff recommends approval of this request. Merle Seamon made a motion to approve the variance request. Jo Rancifer seconded the motion. All members voted in favor. III. Approval of the Minutes - Lin Blair made motion to accept the minutes of the last meeting with two changes, the date needs to be changed and to remove Joe Robbins name off the list of commissioners present at the last meeting. Joyce Raynor seconded the motion. All voted aye. At this point in the meeting, Steve Cato, informed the Commissioners that Joe Robbins provide a Treasurers Report at each meeting. Joe stated that he has closed the Winterfest account. He will be reporting the balance on the City Beautiful account and how many checks have been written. IV. City Beautiful Kids - Jim Sick stated that the first round of interviews for City Beautiful Kids were held on Saturday. Lin Blair and Josephine Graham interviewed the kids. The second round of interviews will take place this Saturday at 9:00 a.m. and should be over by noon. An Executive Director for -the City Beautiful Kids Program has not been found. The letters for sponsorship were sent out last week. Jim stated that if there is not.an Executive Director hired soon that he will follow up on the letters in the next few weeks. Jim said he has applied for one hundred twenty City Beautiful Kids this year as well as twelve for the Dunbar Garden Project. It is now up to JTPA to determine how many kids we can hire. Minutes April 12, 1994 Meeting Page 3 Josephine Graham asked how many kids were interviewed on Saturday. Jim stated that sixty- eight kids came through the office that day. Jim Goodhart, Jo Rancifer, Steve Cato, and Joe Robbins are slated to interview this Saturday. Bob Brown mentioned David Bazzel as a possible candidate for the Executive Director position. Jim Sick said he would contact David to see if he is interested. V. City Beautiful By -Laws - At the last meeting Jim Goodhart passed out a revision of the By -Laws for all commissioners to look over them and recommend any changes. Jim stated that Becky had retyped the By -Laws making the changes and returned to him. Jim once again passed out the By -Laws and asked all of the commissioners to review the revisions and to look at the order of business. He would like feedback. Jim would like to be able to vote on the approval of changes at the next meeting. VI. Lighting Project Update - Jim Goodhart met last week with the representatives from the Friends of the Zoo and the Parks Department. Jim stated that the commission has not made a formal approval to be involved in the Zoo Lighting Project. He feels this is a matter that needs to be addressed. The three groups researching this project have mapped a route in the Zoo -for thelights be. There has been discussion on food vendors. The lights would be on in the evenings and the exhibit would open after Thanksgiving and possibly run until the first of January. The Friends of the Zoo feel that they will be able to recruit corporate sponsors to contribute money to pay for the different lighting displays. Emily Hartman and Mark Webre from the Parks Department have come up with a plan on the layout for the lighting proj-ect. Minutes April 12, 1994 Meeting Page 4 Jim feels that the City Beautiful Commission could help promote this attraction so that it will bring visitors to our city. The admission proceeds will off set costs and contribute funds for generl improvement projects. Eventually the money may be used for the proposed Children's Zoo and the Entrance of the Zoo. Steve Cato and Truman Tolefree supported Jim on the facts that the admission proceeds will be going for general improvements at the Zoo at this point. Jim Goodhart stated that the first years money may go to the Zoo but that maybe the second year the City Beautiful Commission could receive a minor percentage of the admission fees that could be applied toward a beatification project in a park in some other area of the city. The next meeting will be held May 3rd at 2pm in the Parks and Recreation Conference Room. If any commissioner would like to serve on a committee there will be five committees. They are the Entertainment, Food and Beverage, Operation and Construction, School Outreach and Fund Raising. Merle Seamon shared the information he had on a lighting that takes place at the Jacksonville, Florida, Zoo. Jim Sick asked what will happen with the lights that are put up in Riverfront Park. Jim Sick stated that a lot of manpower is used to put up lights in the park and that money comes from the City Beautiful Commission for replacements of lights. Jim Goodhart stated that he has heard _that the Little Rock Visitors Bureau has been in touch with the Downtown Partnership to do some event in Riverfront Park in conjunction with the Christmas Parade. Lin Blair made a motion to continue the City Beautiful Commissions support of the Lighting Project at the Zoo. Jo Rancifer seconded the motion. The motion passed with all voting in favor. — Steve Cato encouraged all commissioners to go by the Parks Department Design Division to view the plans for the Lighting Project. Minutes April 12, 1994 Meeting Page 5 Truman Tolefree mentioned that as this project and its committees grow, the Parks Department will pull back as an advisory consultant and have someone from the Parks Department to serve as a representative. Steve Cato feels that will be the same rule that the City Beautiful Commission will follow. Jim Goodhart stated that Millie Ward of Stone and Ward Advertising has committed to helping with the advertising for this project. VII. Lighting Contest Update - Joe Robbins apologized to his committee members since they have not formally been able to meet. Joe stated that they would like to do something different this year with the contest. One thing he would like to see is the way the prize money is to be awarded. Jim Sick suggested dividing it by wards. There also needs to be more advertising -to promote the contest. Jim Goodhart feels that the commission first needs to find out if the Osbornes are going:to- fund the project again and if they would agree to dividing the money another way. Lin Blair feels_ that the commission needs to have a proposal to take to the Osbornes in May. Joe would like to see the categories broken down two ways, traditional and creative. There could be ten winners, five in each category. Joe also feels that if a person has won that they should not be elgibile to compete the following year. Joyce Raynor feels that the commission needs to get -the contest involved with the neighborhood associations and churches. Merle Seamon feels the commission will need to come up with a different way of judging because he feels that there will be even more applications this year. Jim Goodhart suggested that we hire a professional photographer. Lin Blair stated that the ground rules need to be established and then the commission needs -to stick by them. Minutes April 12, 1994 Meeting Page 6 Discussion was tabled until the next meeting. Truman Tolefree feels that the Commission will need to contact the representative for the Osbornes, Robert Lowery, to inform him of the changes that the commission would like to see made and have him present them to the Osbornes. VIII. Adopt -A -Park - Steve Cato reminded all of the commissioners to try and be at the press conference that will be held tomorrow at MacArthur Park at noon. Steve passed around a copy of the certificate that will be presented to the individuals or groups who have adopted a park at this time. As a commission Steve Cato and Jim Goodhart sent letters to each City Board Member Joyce Raynor and Jim Goodhart will start sending letters out to different organizations and groups to help with contributions or to adopt a location. Joyce Raynor stated that at the last meeting she had suggested that the commissioners wear t-shirts at the press conference promoting the Adopt -A -Park program. The Parks and Recreation staff informed her at a meeting that they are going to give t-shirts to the people who joined the program so they did.not need to have one designed for the press conference. After much discussion Joyce opted to pass on the t-shirts for the press conference. Truman Tolefree stated -that it was his understanding that the commission wanted to come up with a t-shirt for a one day event and the Parks Department was not opposed to the idea. He feels that there was a misunderstanding. IX. Miscellaneous - Steve Cato informed the commissioners that Liz Williams was not able to attend todays meeting. Liz has taken photos of the landscape award nominations and that she will be contacting each commissioner to set up a time to look at these pictures. Minutes April 12, 1994 Meeting Page 7 Jim Goodhart passed out a copy of a letter that Mark Webre sent to Judge David Stewart. Jim and Mark met with Judge Stewart to see if the City Beautiful Commission could be of any help with different projects that may come about through the new environmental court. Discussion was held on the treatment of some of the problems that may pass through Judge Stewart's court and if the City Beautiful Commission would be able to help on expanding the treatment and if there is any common ground between the court and the City Beautiful Commission. Jim Goodhart stated that he will research other cities to see what they are doing along the same line as our environmental court. Jim stated that several Future Little Rock Task Force committees have made recommendations that the City Board look at the City Beautiful Commission and see what it does. Jim feels that the City Beautiful Commission needs a working group to look into our own commission to see what we are doing and compare it to other cities City Beautiful Commissions. This would enable us to see how their commission works and when they are having success. Joyce Raynor suggested that as of now Jim Goodhart go ahead with what he needs to do to investigate other cities and call any of the commissioners that he made need for help. What Jim would like to do is have a small committee that will be able to contact other cities. Joyce Raynor, Lin Blair, Joe Robbins and Steve Cato stated they would be that committee. _ -- Lin Blair questioned a letter that she had received from Hamp Roy. It was in regard to putting a flag pole in a location near the I-30 exit of Cantrell Road. The Vietnam Veterans are the ones that want to do this project. This item was tabled until the next meeting so that Joe Robbins would have time to balance the City Beautiful check book and to have someone from the veterans group to come and address the commission on this matter. Steve will have Josephine Graham contact Mrs. Stanley in regard to attending our next meeting. Minutes April 12, 1994 Meeting Page 8 Merle Seamon passed out copies of the Future Little Rock newsletter. Merle attended another meeting of the Capitol Ave. Task Force. The task force will start getting feedback from the property owners around the area. Joyce Raynor asked if the City Beautiful Commission is allowed to have closed meetings. Truman would like to have the City Attorney's opinion on this matter. Steve Cato asked that Truman try and have the answer to this question by the next meeting. Joyce also informed the group of a parade for the Razorbacks that will be taking place in downtown Little Rock later in the week and invited everyone to attend. The Greater Little Rock Chamber of Commerce is helping to organize this event. Jo Rancifer made the motion to adjourn the meeting and Joyce Raynor seconded. All voted in favor of the motion. L.R. CITY RTTRYS TEL=371-4675 Rpr 18 94 13:08 No-013 P-01 LIiy 01 Litue Rook City Hail Markham at Woadwoy Wit Rock, Arkansas 72201 TELECOFIER TRANSMITTAL COVER SHEET DATE, - TO: FAX #; 7{1' FROM; FAX k; 371-4675 TOTAL NUMBER OF PAGES (including Cover Shoot) 1 IF YOU DO NOT RECEIVE ALL THE PAGES OR IF YOU HAVE TROUBLE i CONTACT PHONE NUMBER COMMENTS- 11,14 The City Beautiful Commission The City Beautiful Commission held its regular meeting on Tuesday, April 12, 1994 in the City Board Conference Room, 2nd Floor of City Hall. The meeting was called to order by Steve Cato, Chairman. Members Present: Steve Cato Jim Goodhart Jo Rancifer Joe Robbins Also Present: Lin Blair Josephine Graham Joyce Raynor Merle Seamon Truman Tolefree, Assistant Director, Parks & Recreation Becky Switzer, Executive Secretary, Parks & Recreation Jim Sick, Parks Maintenance Mgr., Parks & Recreation Mark Webre, Project & Design Mgr., Parks & Recreation Emily Hartman, Design Tech., Parks & Recreation Bob Brown, Plans Review Specialist, Neighborhoods & Planning Representatives from Church of Christ I. Roll Call - 8 members present II. Public Hearing - Item No. 1 - CBC 549 - Samuel L. Davis/Frank Bowers, Barrow Road Church of Christ. Variance Requested - A reduction in the width of a portion of the northern perimeter planting strip two hundred and twenty-five (225) feet in length from six (5) feet to two (2) feet and transferring the associated shrubs and trees to other areas of the site. 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Minutes April 12, 1994 Meeting Page 2 Staff Recommendation - Bob Brown presented the staff recommendations. Since the applicant is willing to upgrade the overall site with more shrubs and trees within the interior and more visible eastern and southern perimeters than would be required along the northern section, staff recommends approval of this request. Merle Seamon made a motion to approve the variance request. Jo Rancifer seconded the motion. All members voted in favor. III. Approval of the Minutes - Lin Blair made motion to accept the minutes of the last meeting with two changes, the date needs to be changed and to remove Joe Robbins name off the list of commissioners present at the last meeting. Joyce Raynor seconded the -motion. All voted aye. At this point in the meeting, Steve Cato, informed the Commissioners that Joe Robbins provide a Treasurers Report at each meeting. Joe stated that he has closed -the Winterf est account. He will be reporting the balance on the City Beautiful account and how many checks have been written. IV. City Beautiful Kids - Jim Sick stated that the first round of interviews for City Beautiful Kids were held on Saturday. Lin Blair and Josephine Graham interviewed the kids. The second round of interviews will take place this Saturday at 9:00 a.m. and should be over by noon. An Executive Director for the City Beautiful Kids Program has not been found. The letters for sponsorship were sent out last week. Jim stated that if there is not an Executive Director hired soon that he will follow up on the letters in the next few weeks. Jim said he has applied for one hundred twenty City Beautiful Kids this year as well as twelve for the Dunbar Garden Project. It is now up to JTPA to determine how many kids we can hire. Minutes April 12, 1994 Meeting Page 3 Josephine Graham asked how many kids were interviewed on Saturday. Jim stated that sixty- eight kids came through the office that day. Jim Goodhart, Jo Rancifer, Steve Cato, and Joe Robbins are slated to interview this Saturday. Bob Brown mentioned David Bazzel as a possible candidate for the Executive Director position. Jim Sick said he would contact David to see if he is interested. V. City Beautiful By -Laws - At the last meeting Jim Goodhart passed out a revision of the By -Laws for all commissioners to look over them and recommend any changes. Jim stated that Becky had retyped the By -Laws making the changes and returned to him. Jim once again passed out the By -Laws and asked all of the commissioners to review the revisions and to look at the order of business. He would like feedback. Jim would like to be able to vote on the approval of changes at the next meeting. VI. Lighting project Update - Jim Goodhart met last week with the representatives from the Friends of the Zoo and the Parks Department. Jim stated that the commission has not made a formal approval to be involved in the Zoo Lighting Project. He feels this is a matter that needs to be addressed. The three groups researching this project have mapped a route in the Zoo for thelights be. There has been discussion on food vendors. The lights would be on in the evenings and the exhibit would open after Thanksgiving and possibly run until the first of January. The Friends of the Zoo feel that they will be able to recruit corporate sponsors to contribute money to pay for the different lighting displays. Emily Hartman and Mark Webre from the Parks Department have come up with a plan on the _ layout for the lighting project. -- Minutes April 12, 1994 Meeting Page 4 Jim feels that the City Beautiful Commission could help promote this attraction so that it will bring visitors to our city. The admission proceeds will off set costs and contribute funds for generl improvement projects. Eventually the money may be used for the proposed Children's Zoo and the Entrance of the Zoo. Steve Cato and Truman Tolefree supported Jim on the facts that the admission proceeds will be going for general improvements at the Zoo at this point. Jim Goodhart stated that the first years money may go to the Zoo but that maybe the second year the City Beautiful Commission could receive a minor percentage of the admission fees that could be applied toward a beatification project in a park in some other area of the city. The next meeting will be held May 3rd at 2pm in the Parks and Recreation Conference Room. If any commissioner would like to serve on a committee there will be five committees. They are the Entertainment, Food and Beverage, Operation and Construction, School Outreach and Fund Raising. Merle Seamon shared the information he had on a lighting that takes place at the Jacksonville, Florida, Zoo. Jim Sick asked what will happen with the lights that are put up in Riverfront Park. Jim Sick stated that a lot of manpower is used to put up lights in the park and that money comes from the City Beautiful Commission -for replacements of lights. Jim Goodhart stated that he has heard that the Little Rock Visitors Bureau has been in touch with the Downtown Partnership to do some - event in Riverfront Park in conjunction with the Christmas Parade. Lin Blair made a motion to continue the City Beautiful Commissions support of the Lighting Project at the Zoo. Jo Rancifer seconded the motion. The motion passed with all voting in favor. Steve Cato encouraged all commissioners to go by the Parks Department Design Division to view the plans for the Lighting Project. Minutes April 12, 1994 Meeting Page 5 Truman Tolefree mentioned that as this project and its committees grow, the Parks Department will pull back as an advisory consultant and have someone from the Parks Department to serve as a representative. Steve Cato feels that will be the same rule that the City Beautiful Commission will follow. Jim Goodhart stated that Millie Ward of Stone and Ward Advertising has committed to helping with the advertising for this project. VII. Lighting Contest Update - Joe Robbins apologized to his committee members since they have not formally been able to meet. Joe stated that they would like to do something different this year with the contest. One thing he would like to see is the way the prize money is to be awarded. Jim Sick suggested dividing it by wards. There also needs to be more advertising to promote the contest. Jim Goodhart feels that the commission first needs to find out if the Osbornes are going�to fund the project again and if they would agree to dividing the money another way. Lin Blair feels that the commission needs to have a proposal to take to the Osbornes in -May. Joe would like to see the categories broken down two ways, traditional and creative. There could be ten winners, five in each category. Joe also feels that if a person has won that they should not be elgibile to compete the following year. Joyce Raynor feels that the commission needs to get the contest involved with the neighborhood associations and churches. Merle Seamon feels the commission will need to come up with a different way of judging because he feels that there will be even more applications this year. Jim Goodhart suggested that we hire a professional photographer. Lin Blair stated that the ground rules need to be established and then the commission needs to stick by them. Minutes April 12, 1994 Meeting Page 6 Discussion was tabled until the next meeting. Truman Tolefree feels that the Commission will need to contact the representative for the Osbornes, Robert Lowery, to inform him of the changes that the commission would like to see made and have him present them to the Osbornes. VIII. Adopt -A -Park - Steve Cato reminded all of the commissioners to try and be at the press conference that will be held tomorrow at MacArthur Park at noon. Steve passed around a copy of the certificate that will be presented to the individuals or groups who have adopted a park at this time. As a commission Steve Cato and Jim Goodhart sent letters to each City Board Member Joyce Raynor and Jim Goodhart will start sending letters out to different organizations and groups to help with contributions or to adopt a location. Joyce Raynor stated that at the last meeting she had suggested that the commissioners wear t-shirts at the press conference promoting the Adopt -A -Park program. The Parks and Recreation staff informed her at a meeting that they are going to give t-shirts to the people who joined the program so they did.not need to have one designed for the press conference. After much discussion Joyce opted to pass on the t-shirts for the press conference. Truman Tolefree stated that it was his understanding that the commission wanted to come up with a t-shirt for a one day event and the Parks Department was not opposed to the idea. -He feels that there was a misunderstanding. IX. Miscellaneous - Steve Cato informed the commissioners that Liz Williams was not able to attend todays meeting. Liz has taken photos of the landscape award nominations and that she will be contacting each commissioner to set up a time to look at these pictures. Minutes April 12, 1994 Meeting Page 7 Jim Goodhart passed out a copy of a letter that Mark Webre sent to Judge David Stewart. Jim and Mark met with Judge Stewart to see if the City Beautiful Commission could be of any help with different projects that may come about through the new environmental court. Discussion was held on the treatment of some of the problems that may pass through Judge Stewart's court and if the City Beautiful Commission would be able to help on expanding the treatment and if there is any common ground between the court and the City Beautiful Commission. Jim Goodhart stated that he will .research other cities to see what they are doing along the same line as our environmental court. Jim stated that several Future Little Rock Task Force committees have made recommendations that the City Board look at the City Beautiful Commission and see what it does. Jim feels that the City Beautiful Commission needs a working group to look into our own commission to see what we are doing and compare it to other , cities City Beautiful Commissions. This would enable us to see how their commission works and when they are having success. Joyce Raynor suggested that as of now Jim Goodhart go ahead with what he needs to do to investigate other cities and call any of the commissioners that he made need for help. What Jim would like to do is have a small committee that will be able to contact other cities. Joyce Raynor, Lin Blair, Joe Robbins and Steve Cato stated they would be that committee. Lin Blair questioned a letter that she had received from Hamp Roy. It was in regard to putting a flag pole in a location near the I-30 exit of'Cantrell Road. The Vietnam Veterans are the ones that want to do this project. This item was tabled until the next meeting so that Joe Robbins would have time to balance the City Beautiful check book and to have someone from the veterans group to come and address the commission on this matter. Steve will have Josephine Graham contact Mrs. Stanley in regard to attending our next meeting. Minutes April 12, 1994 Meeting Page 8 Merle Seamon passed out copies of the Future Little Rock newsletter. Merle attended another meeting of the Capitol Ave. Task Force. The task force will start getting feedback from the property owners around the area. Joyce Raynor asked if the City Beautiful Commission is allowed to have closed meetings. Truman would like to have the City Attorney's opinion on this matter. Steve Cato asked that Truman try and have the answer to this question by the next meeting. Joyce also informed the group of a parade for the Razorbacks that will be taking place in downtown Little Rock later in the week and invited everyone to attend. The Greater Little Rock Chamber of Commerce is helping to organize this event. Jo Rancifer made the motion to adjourn the meeting and Joyce Raynor seconded. All voted in favor of the motion. CPA Lyr\,% blot- �'` �`` `��� ` � �� -The City BodutiU Commission C C) AGENDA 7c�'- � The City Beautiful Commission will hold its regular meeting I-fuesd,ay, April 12, 1994 in the City Board Conference Room, 2nd Floor of City Hall at 10:00 A.M. Roll Call I I � Public Hearing III. Approval of Minutes IV. City Beautiful Kids IJ City Beautiful By -Laws V"Ti. Lighting Project Update- ,/V 1I. Lighting Contest Update .`TV Il. Adopt -A --Park Adjournment 0 L A 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 It BANKS i V l�S ATTORNEYS -AT -LAW 1590 TCBY Tower Charles A. Banks DODSONA 425 West Capitol Avenue • Little Rock, Arkansas 7.2201 F. Mac Dodson GOODi ART (501) 375-8700 • Facsimile: (501) 374-2700 James F. Goodhart •LL.M Environmental & Enerq Law Also licensed in LoirWana FACSEMLE COVER PAGE This facsimile message contains information that is privileged, confidential, not subject to disclosure, and is intended only for the use of the person or entity named below. H the reader of this message is not the intended recipient, or the employee or agent of the intended recipient, you are notified that any dissemination, distribution, or copying of this me_ss:age is illegal and strictly prohibited. If you have received this communication in error, please can the above number immediately (collect) and return the original message to the above address via U.S. Mail. Thank you. DATE: A PF, \ L -I . k (�A 0� 4- TIME: FROM: o 0 TO: S`TEVE CA -To COMPANY: 9A(2VE?- � GAfZQE(Z FAX NUMBER: Number of Pages Including Cover Sheet: Please contact at (501) 375-8700, if there are any transmittal problems. STEv4-: A-T-(ACRF D S 7HE �RST SEVE9-AL GES OF ZHc ZEVlSE1] 3-LA�{]5 l�o crt�ti� n1 St1135TAr•�Gf~ ��JSr so Mt. NAI�+E Sui35ti 17LJ7L0N AND -THE �A( -C I MC-NTIOI-J To � ART. � S;ac-"C1oti mot- ���A2D�N�_"ORDER OF BuSINESSit Do YOV 14AVE ANq IZ)EAS (0tJ Row WE CAM OUP` A&eNJDA To RESERVE TIME Eo[Z FRANK, �� OFF THi� 12ECOiCA r �15C J5S ❑til lF EGE55 `�. Wi�S 1 WG MA WANT Tb ALSO AZ)0 AN 'IFVER \�C�r _{.v HeAK P-C=MA?-KS F OM CE '>EQAk C�N1�1<S E eCpEA-rtotJ) NC��,E{ pQZ �ODs F PLRNNINC� PUSUc 1JJ0(Zl<S� ETo. -C1-1,4NKS L:er Mc KNow �iou2 'Ti-toUGR-TS,� ,� MAR-28-94 MON 16:20 LR PARKS & REC FAX NO, 5013716832 P,02 CITY BEAUTIFUL COMMISSION BY-LAWS ARTICLE 1. MEMBERSHIP SECTION 1. The City Beautiful Commission shall consist of nine (9) members who shall be qualified electors of the City of Little Rock, appointed by the City of Little Rock Board of Directors upon recommendation of the City Beautiful Commission. SECTION 2. The term of a member of the City Beautiful Commission shall be three (3) years. The terms of one-third of the City Beautiful Commission shall expire every year. SECTION 3. Any member of the City Beautiful Commission who shall absent himself from three (3) consec- ative meetings a year shall be deemed to have resigned as a member of the City Beautiful Commission, SECTION 4. Each Commission vacancy shall be filled by a new member chosen in the same manner as members chosen for a full term. SECTION 5. The Director of the Parks and Recreation Department or his substitute shall act as an ex officio member of the City Beautiful Commission and shall represent the Commission to the Little Rock Board of Directors. He shall be the designated representative of the City Manager for such proof of expenditure of funds appropriated by the City of Little Rock. SECTION 6. The City Beautiful Commission may appoint ex-officio members to the Commission as it desires to further its own aims, ARTICLE II. MEETINGS SECTION 1. Official meetings of the City Beautiful Commission shall be held on the second Tuesday of every month at 10:00 a.m. Special meetings may be called by the Chairman and written notice thereof shall be mailed to all members at least five (5) days prior to the meeting day. Special meetings may also be called by the Chairman with a 24 hour telephone notice to members and written notice to press. MAR-28-94 MON 16:20 LR PARKS & REC FAX NO. 6013716832 P.03 SECTION 2. All meetings of the City Beautiful Commission shall be conducted according to the latest revision of Roberts' Rules of Order, but it shall be necessary in any event for a quorum to be present for the Commission or any committee to act. A quorum shall be defined as a simple majority of the members of the City Beautiful Commission. SECTION 3. All meetings of the City Beautiful Commission shall be held in the City Board Conference Room, 2nd Floor of City Hall unless a different place of meeting is designated in the notice thereof. SECTION 4. The order of business at all regular meetings of the Commission shall be as follows: A. B. C. D. E. F. Roll Call Approval of minutes of the previous meeting Hear appeals made by applications Report of Committees New business Miscellaneous business ARTICLE III OFFICERS SECTION 1. The officers of the City Beautiful Commission shall consist of a Chairman, vice -Chairman, and Treasurers each of whom shall be elected by the Commission. The Recording Secretary shall be an ex-officio member from the Parks and Recreation Department and appointed by the Director of the Parks and Recreation Department. SECTION 2, Terms of officers shall be for one year and officers may succeed themselves. SECTION 3. The duties of the officers shall be as follows: CHAIRMAN. The Chairman shall preside over all meetings. The Chairman shall appoint all standing and ad hoc committees. The Chairman shall have the authority to call special meetings provided the proper notices are given. The Chairman shall be responsible for establishing; the monthly meeting agenda. VICE-CHAIRMAN. In the event of the absence of the Chairman, the Vice -Chairman shall assume the duties of the Chairman, TRANSMIT REPORT 1994,04-07 08:28 SO1-374-2700 BANKS DODSON & GOODHART COM REMOTE STATION START TIME DURATION PAGES IRESULTIUSER No- ID 748 501 372 8042 04-07 08:26 011se 04/04 OK BANKS NKS AT70RNLYS•AT-LAW DODSON 1590 TCBY Tower OO�425 West Capitol Avenue • U le stock, Arkansa; 72201 FfART (501) 375-6700 • Facsimile- (S01) 374•Z700 FACSEV�E COVER PAGE REMARKS 7461303117 Charles A. Banks F. Mac Dodson JaMes F. Goodhart • ,,�.-.. mcv....� a �rrrrfy wow �fi�n iRr+errd In Layu(and This facsimile message couta<= inn wmatiou that is privileged, confidential, not subjed to disclosure, and is intended only for the use of the person or entity named below. jr the reader of this message is loiot the intended redp ient, or the employee or agent of the Wended recipiest, you are uoti6ed that any dLwauination, distn%udon, or wpyiug of Ous message is 1"lIegal slad strictly prubibited. If you have reedyed this commUBICRtion in erroF, please call the allow aunnbe>; iommediatcly (collect) and retvora the oxigtnal mcssage to the above addlrws via CT.S. Mail. Tbank you. DATE : - A l c� ° 4�- TIME 1',50 FROM ZT TO- I S7vv COMP�NY : C A R V ER � GAP q �AX NUMBER: NumbeL of Pages Including Cover Sheet: Please contact at (501) 375-8700, if therei are any transmittal problems. S"CCVC A-T-r C4F-b ME ` me- F1 7 SEVeWLAL GES QF Z+ii= a April 7, 1994 Dear 2-. On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the �ond located behind the Arkansas Arts Center), at which the Cit Adopt -a -Park program will formally kick off. The City Beaut'ful Commission is assisting Parks and Recreation in promoting t program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION William S. Cato Chairman James F. Goodhart Vice Chairman The City Pedutiful Commission April 7, 1994 Mr. Hamp Roy Arkansas Cataract Center, P.A. 1000 Medical Towers Building 9601 'Lile Drive Little Rock, AR 72205 Dear Mr. Roy: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. JFG:msw cc: Mr. Bill Bunten Sincerely, CITY BEAUTIFUL COMMISSION 5�C "" 11C-74 William S. Cato Chairman r� J ' es F. Goo hart V�ce Chairman 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City BedutiU Commission April 7, 1994 Ms. Sharon Priest City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Dear Ms. Priest: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION �5� ��,by� William S. Cato Chairman � � 4 James. Goodhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Th2 City Beautiful Commission April 7, 1994 Mr. Jeff Sharp Sharp Hospitality Management, Inc. 6100 Cantrell Road Little Rock, AR 72207 Dear Mr. Sharp: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION 5� �& William S. Cato Chairman James F. Goodhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Beautiful Commission April 7, 1994 Mr. John Lewellen City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Dear Mr. Lewellen: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION William S. Cato Chairman r�. James. F. Goodhart Vice Chairman JFG: msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Redutkl Commission April 7, 1994 Mr. Jesse Mason, Jr. UALR Cooperative Education Program 2801 South University Avenue Little Rock, AR 72204 Dear Mr. Mason: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adapt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION L William S. Cato Chairman r�Go James F. odhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Beautiful Commission April 7, 1994 Mr. Jim Dailey Dailey's United Supply Company 304 Rock Street Little Rock, AR 72201 Dear Mr. Dailey: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adapt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION -542-� CA-0 William S. Cato Chairman James F. Goodhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City [?ewiful Commission April 7, 1994 Ms. Joan Adcock Youngland Children's Shop 400 North Bowman Road Little Rock, AR 72211 Dear Ms. Adcock: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adapt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION 5-t'Ae cz-h,-" William S. Cato Chairman Janes F. Goodhart vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Bec-viful Commission April 7, 1994 Ms. Erma Fingers Hendrix Erma Hendrix Investment Realty 921 West Roosevelt Road Little Rock, AR 72206 Dear Ms. Hendrix: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION !-4 oa-i;bV-191 William S.Cato Chairman 64 James F. Goodhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Beautiful Commission April 7, 1994 Mr. Carl F. Scheibner 40 Lakeshore Drive Little Rock, AR 72204 Dear Mr. Scheibner: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION William S. Cato Chairman James F. oodhart Vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City Bedut-iU Commission April 7, 1994 Mr. Michael Keck United Laboratories Assoc. 500 South University Avenue, Suite 715 Little Rock, AR 72205 Dear Mr. Keck: On Wednesday, April 13 at 12.00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adapt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION William S. Cato Chairman James F. Goodhart Vice Chairman JFG: msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City PedutlU Commission April 7, 1994 Ms. Linda K. Joyce City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Dear Ms. Joyce: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adapt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION 5 � ,. e Cec� by William S. Cato Chairman I James F. Goodhart ;Vice Chairman -� JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 The City BedutiU Commission April 7, 1994 Mr. Charles Nickerson City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Dear Mr. Nickerson: On Wednesday, April 13 at 12:00 Noon, the Department of Parks and Recreation will host a press conference and luncheon in McArthur Park (near the pond located behind the Arkansas Arts Center), at which the City Adopt -a -Park program will formally kick off. The City Beautiful Commission is assisting Parks and Recreation in promoting this new program, which is intended to bring about public involvement in beautifying and controlling litter in the City's parks and, in turn, become a positive means of reducing expenses and contributing to public pride in these natural resources. We wish to encourage you to attend the press conference, stay for lunch afterwards and show your support for this very worthwhile program. Sincerely, CITY BEAUTIFUL COMMISSION William S. Cato by Chairman James F. Goodhart vice Chairman JFG:msw cc: Mr. Bill Bunten 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 MEMORANDUM TO: BILL BUNTEN FROM: STEVE CATO AND JIM GOODHART DATE: APRIL 7, 1994 . Following is a list of all persons the attached letter was sent to: Ms. Sharon Priest City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Mr. Hamp Roy Arkansas Cataract Center, P.A. 1000 Medical Towers Building 9601 Lile Drive Little Rock, AR 72205 Mr. Jeff Sharp Sharp Hospitality Management, Inc. 6100 Cantrell Road Little Rock, AR 72207 Mr. John Lewellen City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Mr. Jesse Mason, Jr. UALR Cooperative Education Program 2801 South University Avenue Little Rock, AR 72204 Mr. Jim Dailey Dailey's United Supply Company 304 Rock Street Little Rock, AR 72201 Ms. Joan Adcock Youngland Children's Shop 400 North Bowman Road Little Rock, AR 72211 Ms. Erma Fingers Hendrix Erma Hendrix Investment Realty 921 West Roosevelt Road Little Rock, AR 72206 Mr. Carl F. Scheibner 40 Lakeshore Drive Little Rock, AR 72204 Mr. Michael Keck United Laboratories Assoc. 500 South University Avenue, Suite 715 Little Rock, AR 72205 Ms. Linda K. Joyce City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Mr. Charles Nickerson City Hall, Room 203 500 West Markham Street Little Rock, AR 72201 Please let us know if you have any questions. i City of Little Rock Department of city Hall Parks and Recreation 500 West Markham -Room 108 Little Rock, Arkansas 72201-1495 MEMORANDUM TO: Judge David Stewart Jim Goodhart, City Beautiful Commission FROM: Mark Webre f DATE: April 5, 1994 RE: Review of April 1, 1994 Meeting 501-371-4770 / Fax 501-371-6832 As was discussed in our April 1 meeting please find enclosed recommendations submitted to the City of Little Rock Board of Directors by FUTURE LITTLE ROCK as they studied "A New — Focus for Change" for our City. The City is pleased with the current structure of the City Beautiful Commission (CBC) and the recommendations were not implemented. However, you might want to review their goals as we look for solutions to environmental concerns in the City. In Park's view, the focus of our -task is to see if CBC can assist in the development of new environmental laws, with Judge Stewarts support, as a vehicle to recommend to the City Board for passage. In an effort to investigate possible environmental programs for implementation, it has been suggested that CBC research programs existing in Memphis and St. Louis. Tim will address the Commission at their next monthly meeting, scheduled for Tuesday, April 12, to deternune whether they would like to pursue this project. After a -determination has been made all parties involved will be updated. If any thoughts or ideas come to mind that should be considered, please call me or Karen Reilly at 371-4770. We look forward to working with you. /kr cc: Bill Bunten, Parks and Recreation Truman Tolefree, Parks and Recreation Karen Reilly, Parks and Recreation Goals for Little Rock A :N'ew Focusfor Change NATURAL RESOURCES Year Year Year Year 1._ 2 3-5 6-10 GOAL: Bring together all aspects of the environment into one single operating entity within the city of Little Rock government to provide coordinated and efficient maintenance of all the City's environment -related aspects. STRATEGIES • The City will appoint an Environmental Director. • The Community Appearance Board will advise the Environmental �' ✓ Director on all issues related to air, land and water quality and the overall environmental quality of the City of Little Rock. • - The City will take a leadership role in the Pulaski. County Regional Solid ✓ Waste Management District (PCRSWMD) • Transfer ownership/operation of new city landfill to Pulaski County ✓ Regional Solid Waste Management District • Promote and support recycling initiatives ✓ • Initiate curbside recycling program by July 1993. ✓ • Support composting activities of PCRS WMD program with the City of ✓ Little Rock yard waste. • Support development of a district wide Material Recovery Facility ✓ • Set up mandatory recycling program for all city office, buildings and ✓ facilities. Develop guidelines for mandatory purchase by city departments of items ✓ made with recycled materials GOAL: Develop effective programs to educate citizens concerning importance of protection of our environment and key role of individuals and businesses in carrying this out. STRATEGIES • Initiate environmental educational programs that include instructor/teacher ✓ training for schools, community organizations, businesses. • Work to incorporate environment instructional program into Little Rock ✓ Public Schools ■ Apply for membershiR in Keep America Beautiful. GOAL: Minimize any future damage to the environment STRATEGIES • Address specific issues currently needed to stem future environmental Vol damage. Annex Fourche Creek area and develop a master plan to enhance �' ✓ Fourche Creek as an urban wetlands park. • City develops master plan for Gillam Park, Boyle Park b `� • Evaluate and review requirements for minimum open space dedication in b ✓ new developments to encourage policies that provide for the dedication or acquisition of more publicly accessible open space. • Initiate minimal vehicle emission ::sting in anticipation of new federal ✓ regulations. w Goals for Little Rock A New Focus for Change Community and Image Enhancement (continued) Year 1 Year 2 I Year 3-5 Year 6-10 GOAL: Replace the existing City Beautiful Commission with the Community Appearance Board. STRATEGIES • The Community Appearance Board will: Advise the Environment Director on air, land and water quality matters; • Assist neighborhood organizations educate citizens about codes and zoning requirements; • Maintain landscaping on city owned property outside of city parks; • Function as the Little Rock Signage Approval Board; {' • Suggest and implement recommendations for gateways, entrances, corridors, signage and landscaping; and • Institute awards for conformance with appearance guidelines and good desim GOAL: Develop a Master Facilities Plan for Little Rock b I (io-,!, and Strat: _ics 4-; April 12, 1994 ITEM NO. 1 - C.B.C. 549 - NEW MATTER Applicant: Address: Description: Rl]TNANCE RE [TIREMENT: Samuel L. Davis/Frank Bowers Barrow Road Church of Christ 900 Barrow Road Long Legal 1. A perimeter planting strip shall be required along any side of a vehicular use area that abuts adjoining property. This strip shall be at least six (6) feet wide. 2. One (1) tree and four (4) shrubs or vines for every forty (40) linear feet shall be planted in the perimeter planting strip. VARIANCE RE L3ESTED: A reduction in the width of a portion of the northern perimeter planting strip two hundred and twenty-five (225) feet in length from six (6) feet to two (2) feet and transferring the associated shrubs and trees to other areas of the site. FINDINGS: The Barrow Road Church of Christ property is located south of a heavily wooded commercially zoned property owned by the Baptist Medical Center. Because a natural embankment with a much higher ground elevation exists immediately south of the proposed parking lot, the applicant is experiencing problems in providing sufficient room for parking and maneuvering and also providing a six (6) foot wide landscape strip in this area. STAFF RECOMMENDATION: Since the applicant is willing to upgrade the overall site with more shrubs and trees within the interior and more visible eastern and southern perimeters than would be required along the northern section, staff recommends approval of this request. T Y 0.. O cd CL- re w Q l- w Z � Ld Q 0 �QQaaaaaocv0000�000 °o ❑np d 0 O c� 4 � O o z o J I ° a V)0a w _ J X= O � ww� ID 0 Y 4 W � u1 am v 0 t� Q 0 3 �Q O o d O J CL ci O V S mOf [(] OL m� Z 1 k t- Q Q w 0 J F oc r W, a in W W Q �► u I- ci VI�� 0 da0 CLaa M