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CBC 01-13-1994GLCity of Little Rock Department of Parks and Recreation January 13, 1994 City Hall 500 West Markham -Room 108 Little Rock, Arkansas 72201-1495 Mr. Steve Cato Garver & Garver P.O. Box C-50 Little Rock, AR 72203-0050 Dear Steve: C(DPY 501-3714770 / Fax 501-371-6832 As requested in your letter dated January 11, 1994, we have forwarded the Adopt -A -Park resolution to the appropriate City officials. It is my understanding that Mark Webre, Karen Reilly, Joyce Raynor and Jim Goodhart are meeting on January 20, 1994 to discuss -the items concerning the program, noted in your letter. We look forward to working with the Commission on this project, as we endeavor to beautify our City. Sincerely, William J. Bunten Director cc: Mark Webre Karen Reilly Joyce Raynor .,Jim Goodhart RECEIVED JAN 18 1994 3arik_q. T�„ l��n r Goodhar Thy City PewiU Commission The City Beautiful Commission held its regular meeting on Tuesday, January 11, 1994 in the City Board Conference Room, 2nd Floor of City Hall. The meeting was called to order by Steve Cato, Chairman. Members Present: Steve Cato Jim Goodhart Joyce Raynor Also Present: Lin Blair Josephine Graham Jo Rancifer Karen Reilly, Parks and Recreation Becky Switzer, Executive Secretary, Parks and Recreation Mark Webre, Project & Design Manager, Parks and Recreation Bob Brown, Plans Review Specialist, Neighborhoods & Planning Richard Wood, Zoning & Subdivision Mgr., Neighborhoods & Planning Brian Wray, Landscape Architect Student, Merle Seamon & Associates I. Roll Call - Five members present. Chairman Cato stated that he would like to start meetings promptly at 10:00 A.M. II. Approval of the Minutes - Steve asked that everyone read over the minutes from the October and November meetings and stated they would vote on them later in the meeting. 500 West Markham, Room 108 Little Rock, AR 72201 371-4770 Minutes January 11, 1994 Meeting Page 2 III. Commission Liability - Jim Goodhart passed out a copy of a letter that he had written to Peggy Johnson from the City Attorneys Office asking her to attend the Commissions next meeting to address her findings regarding the City Beautiful Commission and the issue of liability. Joe Robbins came into the meeting at this time making six Commissioners present. Peggy Johnson stated that the City Attorney's Office would represent the City Beautiful Commission as well as the Commissioners in cases of legal liability. The Commission enjoys the same tort immunity as the Parks and Recreation Department if any act is one officially. A determination would have to be made by the City Attorneys Office. Peggy Johnson will generate a letter explaining what she has presented to the Commission. Karen Reilly stated that the Adopt -A -Park Project would be administered on a day to day basis by the Parks and Recreation Department and wondered if that would lessen the liability to the Commissioners. Peggy responded that it would. Mark Webre asked how it is determined what is an official act? Peggy said she would have to look into the background of the Commission. Joyce Raynor questioned if during the City Beautiful Kids interviews if the Commissioners should explain that the applicant would possibly be using certain kinds of equipment. If one of the children should get hurt could that come back to the Commission? Peggy suggest that during the interview held with the candidate the interviewer should explain what roles the Commission and the Parks Department play. Minutes January 11, 1994 Meeting Page 3 Steve Cato stated that the Commission has to go by federal guidelines on age limit for using equipment. IV. Light Display - Jim Goodhart and Steve Cato passed out information that they gathered on two out-of-town visits during the Christmas Season. Steve Cato went to Ashdown, Arkansas near the Texas borderline. They have an event in conjunction with towns in Texas called the "Twinkling Tour of Lights". It is put on by a non-profit group and the money that is made from the sale of Christmas Cards with the courthouse pictured on it goes toward the next years event. Jim Goodhart showed a short video from New Orleans. The event is called "Celebration in the Oaks" and is held in the New Orleans City Park. It was started seven years ago by the Botanical Gardens. There are walking and drive thru tours of the display. The group works with schools and church groups. There is a performance event of some type every day starting before Thanksgiving and lasting through the New Years Holiday. Tickets are sold for either of the two tours. Schools are given tickets to sell; they keep a $1.00 off of each ticket sold. The additional money from the sell of tickets goes into the gardens and the park. Sponsors are obtained at the amount of about $500 each. Steve and Jim stated that in both areas there was an individual working with the program that had alot of enthusiasm and believed in the project. Steve Cato asked that a committee be formed to start working on our lighting program for this year. If any one is interested in being on that committee they need to contact Steve before the next Commission meeting. Minutes January 11, 1994 Meeting Page 4 V. Lighting Contest- Steve Cato feels that the rules of the contest need to be tightened up and he has asked that Joe Robbins head up a committee to look into the contest for 1994. The committee will need to work on rules for judging and entry, publicity (it needs to be started earlier), and possibly working with neighborhood associations. Lin Blair and Jo Rancifer will be serving on this committee with Joe. VI. Presentation - At this time Steve Cato introduced Brian Wray, a Senior Landscape Student who has been working with Merle Seamon. Brian presented his senior project on ways to make certain areas of entry into Little Rock more presentable. The three different areas that he presented are the Markham Street Interchange, South Terminal Interchange (Fourche Creek) and the Highway 10 Interchange on Cantrell Road. VII. Landscape Award Presentation - Karen Reilly stated that she would be willing to work with any committee that may be formed for this project. At this time a committee was not formed. VIII. Adopt -A -Park Update - Karen Reilly informed the Commission that they have received four more potential sites. She also presented the Adopt - A -Park sign for those who may have not been present at the last meeting. Karen stated that at the Rebsamen Parkway site there has been a sign put up stating Adopt -A - Park , at Work. Karen informed the Commission that the Parks Department has been approached by the Central High Neighborhood Association regarding a grant from the Forestry Commission in the amount of $1000 that they will be getting. They will use this grant to do work on Summit Street between 14th an 17th. Minutes January 11, 1994 Meeting Page 5 Karen would like to know if the Commission would like to be a part of this project. The Commission can let her know at the next meeting. Jim Goodhart passed out a letter that Joyce Raynor and he have drafted to go to Bill Bunten, Director of Parks and Recreation. Attached to the letter was the Joint Resolution between the Parks Department and the City Beautiful Commission concerning the formation of the Adopt -A -Park Program. Jim Goodhart made the motion that the letter be approved for Chairman Cato's signature so that it could be passed on to Bill Bunten. Lin Blair seconded the motion. It passed all in favor. Karen Reilly asked if the subcommittee could meet next week to go over the PSA, brochures and a date for a Kick -Off Program. IX. Miscellaneous - Steve Cato informed the Commission that one of his goals for this year is for the City Beautiful Commission to only meet for an hour and a half. Steve asked if Bob Brown could present his part of today's meeting next month. Bob passed out information on City Beautiful Bylaws and asked that everyone to over them before the next meeting. A motion was made by Lin Blair to accept the minutes of the last meetings and it was seconded by Joyce Raynor. All in favor. Brain Wray reminded Steve Cato that he was to be paid for his project he presented today. After some discussion of when that motion was passed, Brain was told he would be receiving a check for $500. Minutes January 11, 1994 Meeting Page 6 Josephine Graham showed the Commission a picture from the paper from the Southwest Little Rock Clean Up. She encouraged everyone to become more involved with work against litter. X. Adjournment - Joyce Raynor made a motion to adjourn the meeting.. Lin Blair seconded. All were in favor. Meeting adjourned at 11:35 A.M. The City Pedu4ul Commission The City Beautiful Commission will held its regular meeting Tuesday, January 11, 19'94 in the City Board Conference Room, 2nd Floor of City Hall at 10:00 A.M. AGENDA I. Roll Call II. Approval of Minutes III. Commission Liability IV. By -Law Revision V. Light Display VI. Lighting Contest VII. Landscape Award Presentation VIII. Adopt -A -Park Update IX. Adjournment 500 West Markham, Room 108 Little Rock, AR 72201 371-4770