CBC 09-13-1994The City BedutiU Commission
The City Beautiful Commission held
Tuesday, September 13, 1994 in the
Room, 2nd Floor of City Hall. The
order by Steve Cato, Chairman.
Members Present:
Steve Cato
Jim Goodhart
Joyce Raynor
Joe Robbins
Also Present:
its regular meeting on
City Board Conference
meeting was called to
Lin Blair
Josephine Graham
Frank Riggins
Liz Williams
Mark Webre, Project and Design Mgr., Parks & Recreation
Bob Brown, Plans Review Specialist, Neighborhoods & Planning
Becky Switzer, Executive Secretary, Parks & Recreation
Laurie Ann Ross, Executive Director, Friends of the Zoo
I. Roll Call - Eight members present.
II. Approval of Minutes - A motion was made by Lin
Blair to accept the minutes as written, seconded
by Josephine Graham. All in favor.
III. Lighting Project Update - Laurie Ann Ross,
Executive Director of Friends of the Zoo gave
a presentation to the Commission of what has
taken place so far and what they are expecting of
the Lighting Display at the Zoo. The Friends of
the Zoo has contracted a company out of New York
(Brandono Display) to design the light displays
that will be set up at the Zoo. They will also
set up, take down and store the displays.
500 West Markham, Room 108 Little Rock, AR 72201 371-4770
Minutes Sept. 13, 1994 Meeting
Page 2 -
Laurie Ann passed out maps and pictures of how the
displays will be set up. Stone and Ward
Advertising will be helping with the advertising
and pre -ticket sales. Laurie Ann presented the
design that will be used on posters, shirts and
tickets and other items. The title of this event
will be "Zoolumination".
The Osbornes have been approached about keeping
thier display at the corner of Fair Park and
I-630.- They would like to add to the display and
there is still an on going discussion regarding
how much power will be needed for this and all of
the displays. Also the Friends of the Zoo would
like for this to be a community project by
involving other different sponorers as well.
Laurie Ann stated that the FOZ will be trying to
get AP&L to give the power for free, and then they
will be listed as a corporate sponsor.
Laurie Ann will report again on this project next
month. She will try and have the break down on
-- sponsorship amounts.
Jim Goodhart stated that he has turned over the
names of the City Beautiful Commissioners who said
they —would be interested in working on different
committees for this project. Joe Robbins will be
on the concession committiee. Lin Blair is on the
entertainment committiee. There will be alot of
volunteers from the Friends of the Zoo. Jim
Goodhart stated that he will be working with the
committiee that will be contacting schools and
civic groups. Jim feels that now is the time that
the City Beautiful Commission can help with this
project by making contacts or passing along
information to Laurie Ann regarding people or
buisnesses that may be interested in sponsorship.
IV. City Beautiful Kids - Mark stated that a meeting
has been scheduled with JTPA tomorrow to evaluate
the past year and to see if there is anything that
may need to be changed for next -year. Also Jim
Sick is preparing the City Beautiful Kids survey
of the children who participated. Jim will
provide the commission with a copy of this survey
when it is completed.
Minutes Sept. 13, 1994 Meeting
Page 3
V. Lighting Contest Update - Joe Robbins passed out
the revised copy of the annoucnement of the
contest.
Jim Goodhart suggested that the city be divided up
into four sections and the money awarded equally
four ways. There would be different commissioners
to go out -to one of the four sections to judge the
houses.
Each section will receive 1st, 2nd and 3rd place
prizes at $1500., $750. and $250. respectively.
Mark Webre will prepare a map showing the four
sections.
Joe Robbins suggested that a poster be made up
and it can be placed at grocery stores with an
entry box. These boxes would be checked and the
entry applications would be turned in. Liz
suggested that on the entry form there should be
a spot where a contestant would put directions to
their house. Advertising will also be placed in
the newspaper and through neighborhood
associations.
VII. Parks and Recreation Activities - Mark Webre
introduced Frank Riggins as the newest member of
the City Beautiful Commission. Frank is a
Landscape Architect with the Mehleburger Firm.
Jim Goodhart stated that the Commission would like
to be able to make suggestions to the Board of
Directors of who they would like to have appointed
to the City Beautiful Commission. The commission
is in need of a public relations person to help
get information out to the public of the work that
the City Beautiful Commission is doing.
Mark requested that the City Beautiful Commission
write a resolution supporting the Oct. llth Bond
Issue vote. Liz Williams moved to have the
resolution prepared. Frank Riggins seconded.
Motion approved by all attending. Mark would
draft up a resolution and have the commission
review it.
Minutes Sept. 13, 1994 Meeting
Page 4
Mark shared with
of the Children's
consultant on this
master plan to the
a feel of what the
completed.
the commission the
Zoo. Liz Williams
project. Mark e
commissioners and
project will look
master plan
is the
xplained the
gave them
like when
IV. Adjournment - A motion was made to adjourn,
all in favor.
RECEIVED
SEP 7 1994
The City Beautiful Commiss-
JO Banks, Dodson, Goodhart &Spades
The City Beautiful Commission will hold its regular meeting
Tuesday, September 13, 1994 in the City Board Conference
Room, 2nd Floor of City Hall at 10:00 A.M.
I. Roll Call
II. Approval of Minutes
III. Laura Ann Ross, Executive Director, Friends of the
Zoo, Lighting Project Update
IV. City Beautiful Kids
V. Lighting Contest Update
VII. Parks and Recreation Activities
VIII.Miscellaneous
IX. Adjournment
500 West Markham, Room 108 Little Rock, AR 72201 371-4770
1994 LIGHT UP LITTLE ROCK PROJECT
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ENTERING OUR "BEST LIGHTS IN TOWN CONTEST" YOU CAN
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Rules and Prizes
DEADLINE FOR ALL ENTRIES: DECEMBER 5, 1994
- Citizens who reside within the City of Little Rock
are eligible to enter.
- Employees of the City of Little Rock and their immediate families may not
participate.
Last years' first place winners and this years' first place winners can not
participate for the next three years.
- Participants must have their residence decorated by December 10th.
THERE WILL BE FIVE (5) WINNERS (FIRST THRU FIFTH PRIZE)
First Prize
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------------------------
1994 Light up Little Rock
Name
Address Phone
RATIONALE FOR RESTRUCTURING THE
1988 CAPITAL IMPROVEMENT BONDS
1. THE 1988 ISSUE IS MATURE:
a. Over $33,000,000 is spent.
b. Major projects are complete (only streets remain).
2. NEW INFRASTRUCTURE NEEDS ARE PRESSING. LITTLE
ROCK CANNOT WAIT ANOTHER 4 OR 5 YEARS.
3. OTHER CAPITAL FUNDING SOURCES ARE MINIMAL. CITY
BUDGET NEEDS TO FIGHT CRIME AND MEET THE
CONCERNS OF NEIGHBORHOODS ARE PRIORITIES.
4. INTEREST RATES ARE STILL HISTORICALLY LOW:
a. 1988 Issue = 7.41 %.
b. New Issue = 5.165% to 5.75%.
5. HOWEVER, INTEREST RATES ARE RISING. FINANCIAL
ADVISORS RECOMMEND RESTRUCTURING THE BONDS AS
SOON AS POSSIBLE.
6. NO TAX INCREASE IS REQUIRED - REPLEDGING THE
CURRENT MILLAGE WILL PRODUCE UP TO $29.9 MILLION
IN NEW FUNDS FOR PROJECTS.
7. THEREFORE, AN ELECTION AS SOON AS POSSIBLE IS
DESIRABLE. A SPECIAL ELECTION ON OCTOBER 11 IS
PREFERABLE BECAUSE:
a. It is the earliest possible date.
b. It avoids the lengthy general election ballot.
C. It allows the bonds to be closed by year-end.
d. It meets the timing needs of the taxing authorities.
8. WE PLAN TO USE A "MANDATORY CALL" STRUCTURE FOR
THE NEW BONDS THAT WILL RETIRE THEM AS SOON AS
POSSIBLE. SAME STRUCTURE AS THE PORT BONDS,
WHICH WILL BE RETIRED IN FEBRUARY AND THE 0.3 MILL
TAX LEVY DISCONTINUED.
MAR-28-94 MON 16:20 LR PARKS & REC FAX NO, 5013716832 P102
CITY BEAUTIFUL COMMISSION
BY-LAWS
ART CL+E 1. MEMBERSHIP
SECTION 1, The City Beautiful Commission shall
consist of nine (9) members who shall be qualified electors
of the City of Little Rock, appointed by the City of Little
Rock Board of Directors upon recommendation of the City
Beautiful Commission.
SECTION 2. The term of a member of the City Beautiful
Commission shall be three (3) years. The terms of one-third
of the City Beautiful Commission shall expire every year.
SECTION 3. Any member of the City Beautiful
Commission who shall absent himself from three (3) consec-
ative meetings a year shall be deemed to have resigned as a
member of the City Beautiful Commission,
SECTION 4. Each Commission vacancy shall be filled by
a new member chosen in the same manner as members chosen for
a full term.
SECTION 5. The Director of the Parks and Recreation
Department or his substitute shall act as an ex officio
member of the City Beautiful Commission and shall represent
the Commission to the Little Rock Board of Directors. He
shall be the designated representative of the City Manager
for such proof of expenditure of funds appropriated by the
City of Little Rock.
SECTION 5. The City Beautiful Commission may appoint
ex-officio members to the Commission as it desires to
further its own aims.
ARTICLE IT. MEETING
SECTION 1. Official meetings of the City Beautiful
Commission shall be held on the second Tuesday of every
month at 10:00 a.m. Special meetings may be called by the
Chairman and written notice thereof shall be mailed to all
members at least five (5) days prior to the meeting day.
Special meetings may also be called by the Chairman with a
24 hour telephone notice to members and written notice to
press.
MAR-28-94 MON 16:20 LR PARKS & REC FAX N0, 5013716832 P.03
SECTION 2. All meetings of the City Beautiful
Commission shall be conducted according to the latest
revision of Roberts' -Rules of order, but it shall be
necessary in any event for a quorum to be present for the
Commission or any committee to act. A quorum shall be
defined as a simple majority of the members of the City
Beautiful Commission.
SECTION 3. All meetings of the City Beautiful
Commission shall be held in the City Board Conference Room,
2nd Floor of City Hall, unless a different place of meeting
is designated in the notice thereof.
SLCTION 4. The order of business at all regular
meetings of the Commission shall be as follows:
• B
C.
D.
E.
F.
Roll Call
Approval of minutes of the previous meeting
Hear appeals made by applications
Report of Committees
New business
Miscellaneous business
ARTICLE III OFFICERS
SECTION 1. The officers of the City Beautiful
Commission shall consist of a Chairman, vice -Chairman, and
Treasurer, each of whom shall be elected by the Commission.
The Recording Secretary shall be an ex-officio member from
the Parks and Recreation Department and appointed by the
Director of the Parks and Recreation Department.
SECTION 2. Terms of officers shall be for one year
and officers may succeed themselves.
SECTION 3. The duties of the officers shall be as
follows:
CHAIRMAN. The Chairman shall preside over all
meetings. The Chairman shall appoint all standing
and ad hoc committees. The Chairman shall have
the authority to call special meetings provided
the proper notices are given. The Chairman shall
be responsible for establishing the monthly
meeting agenda.
VICE-CHAIRMAN. In the event
Chairman, the Vice -Chairman
duties of the Chairman,
2
of the absence of the
shall assume the
MAR-28-94 MON 16:21 LR PARKS & REC FAX NO. 5013716832 P.04
ASURER. The Treasurer shall keep an accurate
record of all monies received and disbursed by the
Commission, which records shall be kept on file in
the Parks and Recreation, Department office. The
Treasurer shall make quarterly financial reports
at the Commission meetings. He shall make a
report of the annual audit to the City Beautiful
Commission.
RECORDING SECRETARY, The Recording Secretary
shall keep an accurate record of all proceedings
of the City Beautiful. Commission, including
committee meetings, and shall have the
responsibility for all official papers and records
pertaining to the Commission. The Recording
Secretary shall attend to all correspondence as
may be necessary or desirable in connection with
the Commission.
SECTION 4. The Chairman of the City Beautiful
Commission shall appoint, at the October meeting each year,
a Nominating Committee to select a slate of officers for the
following year. The nominating committee shall report to
the Commission at the November meeting and elections will be
held at the meeting. Additional nominations may be made
from the floor. Officers' terms will begin in January of
each year.
ARTICLE IV. COMMITTEES
SECTION 1. Ad Hoc Committees shall be appointed as
needed by the Chairman of the City Beautiful Commission.
ARTICLE V. FINANCIAL MATTERS
SECTION 1. All monies collected by the Commission and
turned over to the City may be spent by the Commission with
authorization of the City Manager and the Director of
Finance. The Chairman and Treasurer of said Commission
shall jointly authorize such expenditures on behalf of the
Commission.
SECTION 2. All monies collected by the Commission and
deposited in an interest bearing checking account may be
spent by the Commission. The Chairman and Treasurer of said
Commission shall jointly authorize such expenditures on
behalf of the Commission.
K;
MAP=28-94 MON 16:22 LR PARKS & REC FAX NO. 5013716832 P.05
SECTION 3. The fiscal year of the Commission shall
begin on the first of January and end on December thirty-
first of each year.
SECTION 4. No part of the income of the Commission
shall ever be distributable to the Commission.
ARTICLE VI. MENDMENT OF BY-LAWS
SECTION 1. Proposed amendments to the by-laws shall
be submitted in writing to each member of the City Beautiful
Commission at least thirty (30) days prior to its
consideration by the Commission.
SECTION 2. If a proposed amendment shall be approved
by two-thirds of the members of the Commission by vote taken
at such meeting, the Recording Secretary shall give written
notice of such approval with copy or copies of such proposed
amendment to each member of the Commission and the Little
Rock Board of Directors. The same shall be immediately a
part and included in these by-laws.
ARTICLE VIT. CASES BEFORE THE BOARD
SECTION 1. Each application to the City Beautiful
Commission, whether an appeal from an order, decision, or
determination of the Department of Neighborhoods and
Planning, or whether for a special exception or for a
variance, shall be made on an official application form.
This application form can be obtained from the Plans Review
Specialist, Department of Neighborhoods and Planning.
SECTION 2. All information called for by the official
application form shall be furnished by the applicant in the
manner therein prescribed in accordance with the
instructions provided the applicant. The instructions for
making the application can be obtained from the Plans Review
Specialist, Department of Neighborhoods and Planning.
SECTION 3. The Commission shall consider only those
applications made on the prescribed form properly filled out
with all required data attached.
SECTION 4. Any communication purporting to be an
application shall be regarded as mere notice to seek relief
until it is made in the form required by these rules.
4
MAR-28-94 MON 16:22 LR PARKS & REC FAX NO, 5013716832 P,06
ARTICLE VIII. DOCKET ANC CALENDAR
SECTION 1. Each application filed in proper form with
the required data shall be numbered serially, docketed, and
shall be placed upon the calendar of the City Beautiful
Commission by the Recording Secretary thereof.
SECTION 2. All cases docketed more than 30 days next
preceding a regular meeting day, shall be automatically set
for hearing on the succeeding regular meeting day. Cases
docketed within 30 or less days of the regular meeting day
shall be set for hearing on the second regular meeting day
after docketing of the application.
SECTION 3. Applications shall be heard in the order in
which they appear on the agenda, except that an application
may be advanced for hearing by order of the Commission upon
good cause shown. Where all applications cannot be disposed
of on the day set, the Commission may adjourn from day-to-
day, or until the next regular meeting, as it may order.
SECTION 4. The applicant may appear in his or her own
behalf or be represented by agent or attorney at said
hearing. In the absence of any personal appearance on
behalf of applicant, the Commission will proceed to dispose
of the matter on the record before it.
SECTION 5. At the hearing, the order shall be as
follows:
A. Application read
B. Staff recommendations made
C. Applicant's side of the case
D. Interested property owners side of the case
E. Questions or comments from Commission members
F. Motion or motions offered by Commission members
G. Vote or votes made
5
MAR-28-94 MON 16:23 LR PARKS & REC FAX NO. 5013716832 P.07
ARTICLE IX FINAL DISPOSITION
SECTION 1. In the final disposition of any appli-
cation, the decision shall affirm, modify, or reverse the
refusal of a landscape permit by, or any order or decision
of , the Neighborhoods and Planning Department, acting as
designated agent of the City Manager. In case of an
application for variation or special exception, the decision
shall set forth that the application is denied or that it is
granted with or without condition, and said decision shall
specifically set forth what variations or special exceptions
are permitted and what conditions, if any, shall be complied
with. Every application shall be disallowed unless a
concurring vote of a simple majority of the Commission shall
favor the appeal or application. The vote of each member
present on each decision shall be recorded with the
decision.
SECTION 2. Any applicant may, in writing, withdraw his
or her application at least five working days prior to the
regular meeting day of the Commission for which the
application is docketed.
SECTION 3. If an application is granted by the
Commission, all permits necessary for the prosecution of the
work shall be obtained within sixty days from the date of
permission by the Commission, unless extension of said time
is granted by the Commission; otherwise such permission
shall be considered void.
ARTICLE X. REHEARINGS
SECTION 1. No rehearing of any decision by the City
Beautiful Commission shall be had except on motion by a
member of the Commission to reconsider the vote, made and
acted upon within ten days after its decisions and carried
by not less than a simple majority of the Commission's
members.
SECTION 2. No motion for a rehearing shall be
entertained except on written request for a rehearing, and
then not unless new evidence is submitted which could not
reasonably have been presented at the meeting at which the
hearing was originally had.
SECTION 3. If a rehearing is granted, the case shall
be put on the calendar for a rehearing, and the notices
issued in accordance with the notice provisions of these
rules.
6
MAR-28-94 MON 16:23 LR PARKS & REC FAX NO. 5013716832 P.08
SECTION 4. No additional application to the Commission
shall, be allowed, unless there shall have been a substantial
change in the circumstances affecting such property since
the prior decision on the same piece of property.
ARTICLE XI. PRECEDENTS
SECTION 1. No action of the Commission shall set a
precedent, Each case shall be decided upon its merits and
upon the circumstances attendant thereto.
SECTION 2. Any member of the Commission who shall have
a direct or indirect interest in any property or in the
decision relating to such property, which shall be the
subject matter of , or affected by, a decision of the
Commission shall be disqualified from participating in the
discussion, decision, or the proceedings of the Commission
in connection therewith.
ARTICLE X11. FORMS
SECTION I. The forms referred to in these rules of
procedure and made a part thereof are:
A. Application to the City
B. Notice of public hearing
Beautiful Commission
C. Instructi.ons for making
Beautiful Commission
on application to the City
application
ARTICLE XIII, OFFICERS AND DUTIES
SECTION 1. The Chairman of the City Beautiful
Commission may designate members of the Commission to make
personal inspections when necessary from time to time, and
unless directed by a majority of the Commission, shall
appoint such committees as may be found necessary.
SECTION 2. The authorized agent of the Neighborhoods
and Planning Department shall report at each meeting on all
official transactions that have not otherwise come to the
attention of the Commission.
F
MAR-28-94 MON 16:24 LR PARKS & REC FAX N0, 6013716832 P.09
SECTION 3. The authorized agent of the Neighborhoods
and Planning Department, subject to the provisions of the
Landscape Ordinance, these rules, and the direction of the
Commission and its Chairman, shall conduct all correspon-
dence of the Commission pertaining to the Landscape
Ordinance; -send out all notices required by these rules and
the order of the Commission; shall attend all meetings of
the Commission and all hearings; shall scrutinize all
applications to see that these rules are complied with;
4hall keep the dockets and minutes of the Board's
proceedings; shall compile all required records and shall
maintain the necessary files and indices. The authorized
agent of the Neighborhoods and Planning Department shall
verify that the applicant has notified (using appropriate
form) property owners within two hundred feet of the
property involved in the application or other persons
required to be notified under the provisions of the
Landscape Ordinance, as demanded from time to time.
Under the docketing of any application, the authorized
agent of the Neighborhoods and Planning Department shall
make a personal inspection of the premises, see that all
sketches and plans are properly prepared, and be prepared to
advise the Commission on the physical conditions of the
property affect by such application. The authorized agent
of the Neighborhoods and Planning Department shall demand
from the applicant such additional information and data as
may be required to fully advise the Commission with
reference to the application, whether such information and
data is called for by the official forms or not. Any
failure or refusal on the part of the applicant to furnish
such additional information or data, or failure to comply
with the instructions for making application, shall be
grounds for dismissal of the application by the Commission.
ARTICLE XIV. DOCKET AND MINUTE BOOK
SECTION 1. The authorized agent of the Neighborhoods
and Planning Department shall be provided with a minute book
which shall be posted and up-to-date. The minute book shall
be a well -bound book, in which shall be recorded the
decision relating to each case acted on, together with the
vote of each member of the Commission, those absent being so
marked, together with all other actions of the Commission.
ARTICLE XV. RESOLUTIONS
SECTION 1. Every resolution not otherwise provided
for shall require a majority vote of the members present at
a legally constituted meeting.
8
MAR-28-94 MON 16:25 LR PARKS & REC FAX NO. 5013716832 P.10
ARTICLE xVI. ADVICE
SECTION 1. No informal requests for advice, or moot
questions, will be considered by the Commission. Any
advice, opinion, or information given by any Commission
member or the secretary, or any other official or employee
of the City of Little Rock, shall not be binding on the
Commission. Because of the annoyance caused by individuals
appealing personally to members of the Commission, it is
declared to be the policy of the Commission to deprecate any
such personal appeals.
INSTRUCTIONS FOR MAKING APPLICATION
FOR LANDSCAPING VARIANCE TO THE LITTLE ROCK
CITY BEAUTIFUL COMMISSION
1, The applicant (owner or authorized agent) shall appear
at the Office of the Plans Review Specialist, Department of
Neighborhoods & Planning, 723 West Markham, Little Rock,
Arkansas, and complete the required application form.
2. The applicant shall submit as part of the application,
three copies of a recent survey, certified by a registered
land surveyor, showing all existing and proposed
improvements with all dimensions pertaining thereto. (The
proposed improvements may be illustrated on a separate
drawing).
3. After properly filing the application, the applicant
shall give notice as required by the bylaws of the City
Beautiful Commission. The cost of these notices shall be
borne by the applicant. (NOTE: This notice is not a
petition of approval or disapproval.)
"Before the City Beautiful Commission shall consider
a request for landscaping variance of any property,
the petitioner for such variance shall first give not
less than ten (10) days written notice of the time,
place and date of public hearing thereon to all the
record owners of property situated within 200 feet
thereof. Said notice shall be sent by certified or
registered mail to the last known address of such
record owner(s) and the petitioner shall execute and
file with the Plans Review Specialist, Department of
Neighborhoods and Planning, showing compliance herewith
attaching as exhibits to said Affidavit official
evidence that Said notices have been mailed".
ki
MAR-28-94 MON 16:25 LR PARKS & REC FAX NO. 5013716832 P,11
4. The Affidavit required and supporting exhibits (return
receipts, and copy of notice) shall be filed with the Plans
Review Specialist no later than six (6) calendar days prior
to the meeting date.
5. The applicant shall post the sign furnished at the time
of filing at the front of the property so that it can be
seen from the street, at least ten (10) calendar days before
the meeting. If for any reason the sign should be destroyed
or torn down, a replacement may be obtained from this
office.
6. The applicant or agent shall be present at the meeting
in order to answer any questions the Commission members or
interested parties may have.
PLEASE NOTE: NON COMPLIANCE WITH THE ABOVE MAY CAUSE YOUR
APPLICATION TO BE WITHHELD AND NOT CONSIDERED
AT THE MEETING, AND MAY REQUIRE THE RENOTIFI-
CATION OF PROPERTY OWNERS.
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MAR-28-94 MON 16;19 LR PARKS & REC
FAX NO. 5013716832
P. 01
fl REC�� DRAFr_
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CITY OF LITTLE ROCK
PARKS AND RECREATION DEPARTMENT
FAX NUMBER: (501) 371-6832
DATE:
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