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HDC_01 08 2004City of Little Rock HISTORIC DISTRICT COMMISSION MINUTES LITTLE ROCK HISTORIC DISTRICT COMMISSION JANUARY 8, 2004 Commissioners Present: Carolyn Newbern Terence Bolden Marshall Peters Commissioners Absent: Wesley Walls Wyatt Weems Staff Present: Andre' Bernard Tony Bozynski Debra Weldon The meeting was called to order by Carolyn Newbern, Acting Chair, and a quorum was present being three (3) in number. The Minutes of December 4, 2003, meeting were approved as mailed. There were no public hearing items scheduled. The 2004 Calendar was distributed to the Commissioners present. After some discussion, a motion was made to accept the 2004 meeting schedule for the Little Rock Historic District Commission as presented. The motion was approved by a vote of 3 ayes, 0 nays and 2 absent. The next item of business was the election of officers for 2004. Wyatt Weems was elected Chair by a vote of 3 ayes, 0 nays and 2 absent. Carolyn Newbern was elected Vice -chair by a vote of 3 ayes, 0 nays and 2 absent. There was some discussion and questions about terms of the Commissioners and staff was asked to contact the City Clerk's Office about the terms to ensure that the Commission roster was current and correct. The Commission next turned to the issue of the revised guidelines and there was a long discussion. A number of items were discussed related to the guidelines and the Commission's procedures. It was requested that the staff track all work in the district with an application or something similar for any work requiring a permit from the City and to attach a copy of the permit to the application document. The discussion continued about needed or proposed changes and it was suggested that the new procedures eliminate all reference to categories and financial considerations. Comments were then made about the current application form and the need for a separate Certificate of Appropriateness (COA) form. Staff was asked to revise the current application and to add a separate COA page. Another suggestion was made to develop a brochure for the COA process and to include a flow chart and an overview of the Commission and its powers. There was some discussion about sidewalks or walkways and how they needed to be addressed in the guidelines. This led to a question about the Commission's jurisdiction in the public rights -of -way, where sidewalks are located. Staff said they would look into the issue and review other ordinances. Discussion continued on the guidelines and it was decided to hold a special work session on Thursday, January 22, 2004, starting at 3:00 p.m. Staff was asked to confirm the date with those Commissioners not in attendance. There being no further business before the Commission, the meeting was adjourned at 6:35 p.m. Approved: