15209 1 RESOLUTION NO. 15,209
2
3 A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO ENTER
4 INTO A MODIFIED CONTRACT TO INCREASE THE NUMBER OF
5 CISCO WEBEX LICENSES TO ACCOMMODATE MORE CITY OF
6 LITTLE ROCK REMOTE WORKERS AND TO UPGRADE TO CISCO
7 EVENT CENTER (FLEX) FOR SECURE ACCESS TO FACILITATE
8 OFFICIAL CITY MEETINGS REMOTELY DUE TO THE COVID-19
9 PANDEMIC FOR THE REMAINING CONTRACT TERM FOR TOTAL
10 AMOUNT NOT TO EXCEED SIXTY-NINE THOUSAND, NINE
11 HUNDRED THIRTY DOLLARS ($69,930.00), PLUS APPLICABLE
12 TAXES AND FEES; AND FOR OTHER PURPOSES.
13
14 WHEREAS,the Information Technology Department has a need to enter into a modified contract to
15 increase the number of Cisco WebEx Licenses from forty-five (45) to seventy-five (75) to accommodate
16 more City of Little Rock, Arkansas,remote workers and to upgrade to Cisco Event Center(Flex) in order
17 to secure access and facilitate Official City Meetings due to the Covid-19 Pandemic for the remaining
18 twenty-eight(28)-month term of the current contract; and,
19 WHEREAS, on July 24, 2019, vendor section was made through the Arkansas State Contract No.
20 SP-06-0027; and,
21 WHEREAS,due to the Covid-19 Pandemic and the increase in remote worker access, it is necessary
22 modify the current Cisco WebEx Contract to increase the number of licenses for end users and to upgrade
23 to the Flex System for an additional cost of Twenty-Six Thousand, Four Hundred Fifty-Four and 40/100
24 Dollars ($26,454.40), plus applicable taxes and fees, for a total contract term of Sixty-Nine Thousand,
25 Nine Hundred Thirty Dollars($69,930.00), for the remaining twenty-eight(28)months to expire June 24,
26 2022;and,
27 WHEREAS, additional features and users may be added over the life of the contract with City
28 Manager approval.
29 NOW,THEREFORE,BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY
30 OF LITTLE ROCK,ARKANSAS:
31 Section 1. The Board of Directors hereby authorize the City Manager to enter into a modified
32 contract to increase the number of Cisco WebEx licenses from forty-five (45)to seventy-five (75) and to
33 upgrade to Cisco Event Center (Flex) for the remaining twenty-eight (28) months which will expire on
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1 July 24,2022.
2 Section 2. Funding for the total contract amount of Sixty-Nine Thousand, Nine Hundred Thirty
3 Dollars($69,930.00), plus applicable taxes and fees, is available as follows: the additional contract cost of
4 Twenty-Six Thousand, Four Hundred Fifty-Four and 40/100 Dollars ($26,454.40) for additional licenses
5 and upgrades, plus applicable taxes and fees, is available from Covid-19 Funds in Account No. 108129-
6 S10G044, and the remaining balance, plus applicable taxes and fees, is available in the Information
7 Technology Department's Networking Re-Occurring Maintenance Account No. 103030-61350, which
8 will be disbursed annually.
9 Section 3. Severability. In the event any title, section, paragraph, item, sentence, clause, phrase, or
10 word of this resolution is declared or adjudged to be invalid or unconstitutional, such declaration or
11 adjudication shall not affect the remaining portions of the resolution which shall remain in full force and
12 effect as if the portion so declared or adjudged invalid or unconstitutional were not originally a part of the
13 resolution.
14 Section 4. Repealer. All laws, ordinances, resolutions, or parts of the same, that are inconsistent
15 with the provisions of this resolution, are hereby repealed to the extent of such inconsistency.
16 ADOPTED: April 21,2020
178 .• (l APPROVED:
19 EN/01_ iib.
20 a liCity Clerk Frank Scott,Jr., Mayor
21 APPR•V D TO LEGAL FORM:
22
23 WL -
24 Thomas M. Carpenter, City Attor y
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