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ORDINANCE NO. 15,221
AN ORDINANCE TO PROVIDE FOR THE COMPETITIVE
SELECTION OF PROFESSIONAL SERVICES; TO
AMEND SECTION 2 -44 OF THE LITTLE ROCK
CODE OF ORDINANCES; DECLARING AN EMERGENCY;
AND FOR OTHER PURPOSES.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. There is hereby added to Section 2-44 of the
Little Rock Code of Ordinances the following:
Section 2 -44(a) Competitive Selection of Professional
Services.
Section 1. The City of Little Rock and all
its boards, commissions and authorities shall
competitively select based on qualifications and other
relevant evaluation criteria all architectural,
engineering, legal, consultant, and appraiser services
done for or on behalf of the City of Little Rock.
Section 2. The Little Rock Board of Directors
hereby declares it to be the policy of the City of Little
Rock to publicly announce all requirements for the
competitive selection for professional services as
referenced above, and to negotiate contracts for said
services on the basis of demonstrated competence and
qualifications for the type of professional services
required provided that said services are rendered at
fair and reasonable prices.
Section 3. All municipal boards, commissions,
and authorities established pursuant to state statute
or other legislative authority other than that provided
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for in Chapter 7 of Title 19 of the Arkansas Statutes
dealing with the manager form of government, shall
be responsible for the implementation of such policies
and procedures as are hereinafter delegated to the City
Manager and the Board of Directors.
Section 4. The competitive selection for said
services shall be conducted by a review committee which
has been selected by the appropriate governing board,
commission or authority as the case may be, which
shall include appropriate City personnel and
professionals, and /or individuals with community
expertise based on the nature of the services to be
selected. The review committee for each proposed
contract, shall establish the qualifications and
evaluation criteria necessary for the specific
services to be provided.
Section 5. The City Manager will cause to be
advertised in a newspaper of general circulation a notice
that the City has a need to contract for a particular
professional service and shall invite all interested
parties to submit within ten (10) days, to the extent
permitted by the ethical standards of that profession, a
statement of their qualifications and other relevant
information based on the evaluation criteria specifically
developed for the proposed services to be provided.
Section 6. The review committee shall evaluate
all statements of qualifications and other submittals
and may conduct interviews with up to five (5) firms
regarding anticipated concepts and the relative utility
of alternative methods of approach for furnishing the
required services and then shall select therefrom, in
order of preference, based on criteria established and
published by the review committee, no less than three
(3) of the firms deemed to be the most highly qualified
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to provide the services required.
Section 7. The review committee or its designee
shall then negotiate a contract with the highest
qualified firm for the services to be rendered, at
compensation which the review committee, or its designee,
determines is fair and reasonable to the City of Little
Rock, subject to the approval of the governing board,
commission or authority as referred to in Section 3
of this Ordinance. In making such determination,
the review committee or its designee, shall take
into account the scope, complexity, and professional
nature of the services to be rendered.
Section 8. Should the review committee, or its
designee, be unable to negotiate a satisfactory contract
with the firm considered to be the most qualified, at a
price determined to be fair and reasonable to the City of
Little Rock, negotiations with that firm shall be
formally terminated. The review committee, or its
designee, shall then undertake negotiations with the
second most qualified firm. Failing accord with the
second most qualified firm, the review committee, or its
designee, shall terminate negotiations. The review
committee, or its designee, shall then undertake
negotiations with the third most qualified firm.
Should the review committee, or its designee, be
unable to negotiate a satisfactory contract with any of
the selected firms, then the review committee shall
select additional qualified firms in ranking order based
on their competence and the information submitted
pursuant to the evaluation criteria established and
continue negotiations in accordance with this Section
until an agreement is reached.
Section 9. The requirement for a review committee
shall be waived and the review of qualifications as
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hereinabove stated shall be delegated to the responsible
department head for recommendation to the City Manager
who shall review and approve or disapprove all
professional services contracts in an amount of five
thousand dollars ($5,000.00) or less.
SECTION 2. Section 2 -44 When Bids are Required shall be
amended by adding the following underlined language:
. and the Board of Directors, with the approval
of the City Manager, by resolution duly passed, shall
authorize the purchase or contract to the lowest
responsible and responsive bidder, unless said contract
is subject to the provisions of Section 2 -44(a) dealing
with the competitive selection of professional services;
provided, however the City Manager or Board of Directors
may reject any and all bids.
SECTION 3. Declaring An Emergency. The need for the
establishment of procedures for the selection of professional
services for the City of Little Rock is immediate and will
provide the City with qualified professionals at a fair and
reasonable price. Therefore, an emergency is declared to exist,
and this Ordinance is necessary to protect the public health,
safety and welfare and shall be in full force and effect from and
after its passage and approval.
PASSED: December 2, 1986
ATTEST:
CITY CLERK J
RK S
CZECH
CITY ATTORNEY
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APPROVED:
MAYOR THOMAS A. PRINCE
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