21668 1 ORDINANCE NO. 21,668
2
3 AN ORDINANCE TO DISPENSE WITH THE REQUIREMENT OF A
4 COMPETITIVE SELECTION PROCESS AND TO AUTHORIZE THE
5 CITY MANAGER TO EXTEND THE AT&T PLEXAR PHONE
6 CONTRACT FOR ONE(1)ADDITIONAL YEAR,FOR AN AMOUNT NOT
7 TO EXCEED EIGHTY-EIGHT THOUSAND, NINE HUNDRED EIGHTY-
8 SEVEN AND 20/100 DOLLARS ($88,987.20), PLUS APPLICABLE TAXES
9 AND FEES, TO ALLOW FOR THE TESTING OF NEW DEVISES AND
10 INSTALLATION TO COMPLETE THE UPGRADE OF THE NEW VOICE-
11 OVER INTERNET PROTOCOL (VoIP) PHONE SYSTEM; AND FOR
12 OTHER PURPOSES.
13
14 WHEREAS, the Information Technology Department (IT) has a need to extend the current AT&T
15 Plexar Phone Contract for one (1) additional year to allow for testing of new devices to determine the
16 alternative number of lines needed to install once the new Voice-Over Internet Protocol (VoIP) Phone
17 System is completed; and,
18 WHEREAS,the current AT&T Contract for the City's Plexar Phone Services will expire on January
19 15,2019,and,
20 WHEREAS, the current contract allows for the addition and deletion of lines as needed at the
21 contracted rate; and,
22 WHEREAS, the upgrade to the new VoIP Phone System is scheduled to be completed in the first
23 quarter of 2019;and,
24 WHEREAS,some of the current Plexar lines will be converted to the new system while others do not
25 meet the requirement for upgrade; and,
26 WHEREAS, the contract extension with AT&T Plexar Phone will allow IT an opportunity to meet
27 with vendors, research alternative resources and identify additional lines that can be added to the new
28 system to ensure the best solution for the City; and,'
29 WHEREAS, the annual contract cost for the one (1) additional year extension for the Plexar lines,
30 based upon the current monthly cost of Seven Thousand, Four Hundred Fifteen and 60/100 Dollars
31 ($7,415.60), which is Eighty-Eight Thousand, Nine Hundred Eighty-Seven and 20/100 Dollars
32 ($88,987.20),plus applicable fees and taxes.
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1 NOW,THEREFORE,BE IT ORDAINCED BY THE BOARD OF DIRECTORS OF THE CITY
2 OF LITTLE ROCK,ARKANSAS:
3 Section 1. The City Manager is authorized to extend the current contract with AT&T Plexar Phone for
4 one(1)additional year for a total annual cost of Eighty-Eight Thousand,Nine Hundred Eighty-Seven and
5 20/100 Dollars ($88,987.20), which is based upon the current monthly charge of Seven Thousand, Four
6 Hundred Fifteen and 60/100 Dollars($7,415.60), plus applicable fees and taxes.
7 Section 2.The cost for these lines will continue to be absorbed by the appropriate Department utilizing
8 these sources.
9 Section 3. Because AT&T is a sole-source provider due to the request for extension of the existing
10 contract, the Board of Directors declares it is impractical and unfeasible to submit this purchase to
11 competitive bids.
12 Section 4. Severability. In the event any title, section, paragraph, item, sentence, clause, phrase, or
13 word of this ordinance is declared or adjudged to be invalid or unconstitutional, such declaration or
14 adjudication shall not affect the remaining portions of the ordinance which shall remain in full force and
15 effect as if the portion so declared or adjudged invalid or unconstitutional were not originally a part of the
16 ordinance.
17 Section 5. Repealer. All laws,ordinances,resolutions,or parts of the same,that are inconsistent with
18 the provisions of this resolution,are hereby repealed to the extent of such inconsistency.
19 PASSED: December 3,2018
20 ATT .4,; APPROVED:
21 1'' �- i //
-r e
22 i���_. I.
23 S'' �) ity Clerk Mark Stodola,Mayor
24 APPR''. t i • S TO LEGAL FORM:
25
26 411." k 9
A. -a
4-1--
27 Thomas M.Carpenter,City Attorney I
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