21596 1 ORDINANCE NO. 21,596
2
3 AN ORDINANCE TO ENTER INTO A CONTRACT WITH SHI
4 INTERNATIONAL CORPORATION,IN AN AMOUNT NOT TO EXCEED
5 ONE HUNDRED FIFTY-FIVE THOUSAND, NINE HUNDRED EIGHTY-
6 THREE AND 98/100 DOLLARS ($155,983.98), PLUS APPLICABLE
7 TAXES, FOR THE PURCHASE OF A CASE MANAGEMENT,
8 DOCUMENT MANAGEMENT AND TIME MANAGEMENT SYSTEM
9 FOR THE CITY ATTORNEY'S OFFICE, USING iMANAGE, CREATE
10 AND LAW BASE PRODUCTS; TO DECLARE IT IMPRACTICAL AND
11 UNFEASIBLE TO BID PARTS OF THE PURCHASE; TO DECLARE AN
12 EMERGENCY; AND FOR OTHER PURPOSES.
13
14 WHEREAS, a study of the operations of the City Attorney's Office has determined that new
15 technology for a Case Management, Document Management and Time Management System would be
16 essential for a more productive and efficient office; and,
17 WHEREAS, after considerable research and consideration it has been determined that products to
18 implement such systems are available to the City pursuant to State Contract with SHI International
19 Corporation,utilizing Law Base, Create and iManage Software; and,
20 WHEREAS,it is important to get this technology in place and functioning as quickly as possible,and
21 to do so may require that certain portions of services or equipment that are a part of the equipment,software,
22 installation, integration, and training necessary are not practical or feasible to bid since that would only
23 bring another vendor in to do a portion of work and would cause delays;
24 NOW,THEREFORE,BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY
25 OF LITTLE ROCK,ARKANSAS:
26 Section 1. The City Manager is authorized to enter into contracts as needed with SHI International
27 Corporation,Law Base,Create and iManage,pursuant to State Contract and otherwise,in an amount not to
28 exceed One Hundred Fifty-Five Thousand,Nine Hundred Eighty-Three and 98/100 Dollars($155,983.98),
29 plus applicable taxes, for the purchase of equipment, software, integration, installation, and training to
30 provide the City Attorney's Office with the technology for a Case Management, Document Management
31 and Time Management System.
32 Section 2. Funds for this purchase will be expensed to the City Attorney's Account 101801-72450.
33 Section 3. The systems to be installed will include the equipment and items set forth in Exhibit A to
34 this ordinance.
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1 Section 3. Severability. In the event any title, subtitle, section, subsection, subdivision, paragraph,
2 subparagraph,item,sentence,clause,phrase,or work of this ordinance is declared or adjudged to be invalid
3 or unconstitutional, such declaration or adjudication shall not affect the remaining portions of the ordinance
4 which shall remain in full force and effect as if the portion so declared or adjudged invalid or
5 unconstitutional was not originally a part of this ordinance.
6 Section 4. Repealer. All ordinances, resolutions, or parts of the same that are inconsistent with the
7 provisions of this ordinance are hereby repealed to the extent of such inconsistency.
8 Section 6. Emergency Clause. The need for technology for an up-to-date Case Management,
9 Document Management and Time Management System for the City Attorney's Office is essential to the
10 public health, safety and welfare since such equipment makes legal representation much for efficient and
11 access to information much more convenient; an emergency is declared to exist and this ordinance shall
12 be in full force and effectfrom and after the date of its passage.
13 PASSED: June 19,2018
14 • R • APPROV/7: , ,b,
iiii,
15
A16 '. ` v:� __.
G
17 , .�� ity Clerk Mark Stodola,Mayor
18 APPR S - TO LEGAL FORM:
19
-420 .lam / .."'N.....-.-----
21
.r21 Thomas M. Carpenter, qty Attor i •
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Exhibit A
Product Description Unit No a s Quoted prices
Laptop 12 18,487.08 ryI
Docking Station 12 1,775.88
Portable Printer 2 290.00
Back Pack 12 532.68
Staff Towers OptiPlex 8 On hand with the Information !.
Technology Department
Dell 22 Monitor 21 (5 new) On hand with the Information
Technology Department
Soundbar(138+25) 6 149.94
Displaport Cable/Installation Cables 20 309.40
iManage—Document Management 39,120.00
Software
Younts Utilities"Send to iManage" 600.00
Younts Consulting—On Prem DMS 33,840.
Installation
LawBase 53,001.00
Bighand Create Software 7,878.00
Grand Total 155,983.98
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