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HDC_06 13 20111 LITTLE ROCK HISTORIC DISTRICT COMMISSION MINUTES Monday, June 13, 2011, 5:00 p.m. Board Room, City Hall I. Roll Call Quorum was present being five (5) in number. Members Present: Marshall Peters Julie Wiedower Randy Ripley Loretta Hendrix Chris Vanlandingham Members Absent: none City Attorney: Debra Weldon Staff Present: Brian Minyard Citizens Present: none II. Approval of Minutes A motion was made by Commissioner Julie Wiedower to approve the minutes of April 11, 2011. Commissioner Chris Vanlandingham seconded and the minutes were approved with a vote of 5 ayes. A motion was made by Commissioner Randy Ripley to approve the minutes of May 9, 2011. Commissioner Chris Vanlandingham seconded and the minutes were approved with a vote of 3 ayes and 2 abstentions (Loretta Hendrix and Julie W iedower). III. Deferred Certificates of Appropriateness None IV. Certificates of Appropriateness None DEPARTMENT OF PLANNING AND DEVELOPMENT 723 West Markham Street Little Rock, Arkansas 72201-1334 Phone: (501) 371-4790 Fax: (501) 399-3435 2 V. Other Matters Bylaw Revision Mr. Brian Minyard, Staff, summarized the changes to the bylaw draft since the commission saw it last. The changes are the number of commissioners added with the ordinance revision; 100 day versus 90 day clause; the quorum changed with the additional members; and Debra Weldon, City attorney’s office, made some changes to increase readability. Changes on withdrawals and deferrals noted on page ten were generated by the Commission earlier. On page 8, majority vote, is an item that is new to the Commission on the dismissal and withdrawal of an item. Dismissal means an item goes away without hearing the item. This is not a denial. Commissioner Julie Wiedower asked if any item has been added. Ms. Weldon clarified that the concept on page eight with the majority votes and on page four with notices of deferred items were new to the commission. Commissioner Wiedower asked why the executive session section was deleted. Ms. Weldon stated that it was unneeded since we did not hire staff. Mr. Minyard stated that the commission did not have a line item in the budget and grants were the only money that the staff dealt with. Staff is to distribute bylaws to the commission and thirty days later, the commission can vote on them. Ms. Weldon stated that on the first paragraph page one, the text “as amended by Little Rock Ordinance No. 20,414” should be underlines as it is new text. Commission Wiedower asked Staff to clarify “Deferral by the Commission”. After discussion, it was decided that the last minutes were in error, a typo was in error, the deferral will not count against the applicant. Mr. Minyard clarified that Ordinance 20,414 added two commissioners to the board. A separate ordinance changed the 100 day verses 90 day and the visibility from the street changes. The latter ordinance will not need to be added to the bylaw since it is not dealing with procedural issues. Commissioner Hendrix asked about the number of commissioners and the outcome of the last meetings. Mr. Minyard asked of which item she was speaking. Commissioner Wiedower explained that she was here for part of the hearing, but not all of the hearing. Commissioner Chris Vanlandingham asked why the area of impact was to be decided by a simple majority and not a majority of the entire commission. Ms. Weldon stated that a default distance was established by the commission and to change it is procedural therefore it can be a simple majority of those present as stated on page 8 of the bylaws. Chairman Peters stated that it was hoped that the vote on the bylaws would be in July. Commissioner Hendrix stated that she thought that the word Secretary should Secretary/Planner. Mr. Minyard said that he did not object to the word Secretary. She asked about the timeline. Mr. Minyard stated that the process was stared in the fall of 2009, the Commission was ready to go to the Board of Directors in June 2010 and now it is June 2011. Commissioner Hendrix was asking for more time to digest the material. Mr. Minyard stated that the timeline was up to her fellow commissioners. It will remain on every agenda until it is voted upon. There was a discussion on whether or not the new commissioners should vote on the. Chairman Peters stated that three years ago, his reapplication letter stated that one of the ongoing projects were to finish the bylaws. He asked that the commissioners revew the bylaws in the meantime and vote on the bylaws at the July meeting. There was a discussion on whether the board's action changed the quorum requirements to change the bylaws. Staff will research this and get back to the Commission on this action. Staff encouraged the Commissioners to read the bylaws and get any questions to Staff so that any changes could be sent out ten days in advance of the next commission hearing. Enforcement issues A COA has been filed on 904/906 Commerce Street. That started as an enforcement item and the enforcement item has increased in scale. Commissioner Wiedower asked about the house at 1414 Rock and if construction was proceeding as expected. Mr. Minyard stated that it was. He told the commission of a phone call that Mr. Wilson called and wanted to change the pitch of his roof. He was told a change of pitch would require a public hearing. Mr. Minyard verified the next day that the roof was built to a 9/12 pitch as proposed. Mr. Minyard stated that he was monitoring the siding job at 1004 Scott Street and that it is progressing. Novelty siding was found on the north side of the house as suspected by staff. Dunbar Survey Update A resolution has not been submitted to the Board of Directors on this item. Ms. Weldon continued that she is working on this item. Commissioner Hendrix asked if a DOD was under way for Dunbar. He stated that he was not aware of such. She asked if a survey would be in conflict with a DOD (Design overlay district). He stated that a survey would actually assist in a DOD, because you would know what you have. He continued that his division writes those DOD's. He will check to see if one of those is in the works. NR Nominations- Tower Building Staff will work to see if the CLG coordinator and the writer of the nomination at the next meeting. Citizen Communication There were no citizens present. VI. Adjournment There was a motion to adjourn and the meeting ended at 5:53 p.m. 741111 Date Date (7- (H(