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20979 1 ORDINANCE NO. 20,979 2 3 AN ORDINANCE TO DISPENSE WITH THE REQUIREMENT OF 4 COMPETITIVE BIDS; TO AUTHORIZE AN EXTENSION OF THE 5 AGREEMENT FOR HEWLETT-PACKARD EQUIPMENT 6 MAINTENANCE SERVICES WITH NORTHROP GRUMMAN SYSTEMS 7 CORPORATION IN AN AMOUNT NOT TO EXCEED FIVE THOUSAND, 8 THREE HUNDRED FIFTY-EIGHT DOLLARS ($5,358.00), PLUS TAXES, 9 FOR UP TO FIVE (5) MONTHS AT THE DISCRETION OF THE CITY 10 MANAGER; TO DECLARE AN EMERGENCY; AND FOR OTHER 11 PURPOSES. 12 13 WHEREAS, Northrop Grumman Information Technology, Inc., has provided maintenance and 14 technical support for the Altaris CAD/MIS Hewlett-Packard System for the City's computer-aided 911 15 dispatch since 1994; and, 16 WHEREAS, Northrop Grumman Information Technology, Inc,. has merged with and into its parent 17 company Northrop Grumman Systems Corporation ("Northrop Grumman"); and, 18 WHEREAS, because the Hewlett-Packard hardware works in conjunction with Northrop 19 Grumman's proprietary application, only Northrop Grumman is authorized to provide maintenance and 20 download the necessary updates, such as microcode and firmware; and, 21 WHEREAS, pursuant to the terms of Northrop Grumman's non-negotiable software license, only 22 Northrop Grumman is authorized to provide maintenance services for their application systems—both for 23 the software and the hardware; and, 24 WHEREAS,the Little Rock Board of Directors recognizes that the described hardware maintenance 25 services must be purchased from Northrop Grumman to protect the Altaris CAD/MIS System in order to 26 minimize the risk of serious problems with the City's 911 dispatch operations; and, 27 WHEREAS, the City and Northrop Grumman entered into a four (4)-year CAD Hardware 28 Maintenance Agreement (the "Agreement") effective December 1, 2010, whereby Northrop Grumman 29 was to provide hardware maintenance services for the Customer's Computer Aided Dispatch System; and, 30 WHEREAS, the parties desire to extend the term of the Agreement for up to five (5) months at the 31 discretion of the City Manager, under the Scope of the Agreement; and, 32 WHEREAS,the parties also desire to also amend the Price and Payment schedule to the Agreement. [Page 1 of 31 1 NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE CITY 2 OF LITTLE ROCK,ARKANSAS: 3 Section 1. The City Manager is hereby authorized to execute an extension for up to five(5) months, 4 at the City Manager's discretion, of the Agreement with Northrop Grumman Systems Corporation, in a 5 form to be approved by the City Attorney, for hardware maintenance services for the City's Altaris 6 CAD/MIS Computer-Aided Dispatch System, for a total amount not to exceed Five Thousand, Three 7 Hundred Fifty-Eight Dollars($5,358.00), plus taxes, as follows: 8 $3,214.00 for: December 1, 2014 to February 28, 2015 9 $1,072.00 for: March 1, 2015 to March 31, 2015 10 $1,072.00 for: April 1, 2015 to April 30, 2015 11 Section 2. Because periodic hardware maintenance must be performed in order to comply with the 12 Altaris software license requirements and to protect the Computer-Aided Dispatch System for essential 13 911 services, and because only Northrop Grumman is authorized to provide the maintenance services for 14 this system, the Board of Directors declares that it is impractical and unfeasible to submit this matter to a 15 competitive bid process, and,therefore, waives competitive bidding. 16 Section 3. Funds for the specific agreement extension authorized by this ordinance are available in 17 the City's Department of Information Technology Account No. 103030-61350. 18 Section 4. Severability. In the event any title, section, paragraph, item, sentence, clause, phrase, or 19 word of this ordinance is declared or adjudged to be invalid or unconstitutional, such declaration or 20 adjudication shall not affect the remaining portions of the ordinance which shall remain in full force and 21 effect as if the portion so declared or adjudged invalid or unconstitutional were not originally a part of 22 the ordinance. 23 Section 5. Repealer. All ordinances and resolutions, and parts thereof, which are in conflict with 24 any provision of this ordinance are hereby repealed to the extent of such conflict. 25 Section 6. Emergency. The need for immediate and uninterrupted hardware maintenance services 26 is necessary to protect the City's critical 911 Computer-Aided Dispatch System for essential City 27 services and, therefore, is crucial to protect the public health, safety and welfare; an emergency is, 28 therefore, declared to exist and this ordinance shall be in full force and effect from and after the date of 29 its passage. 30 PASSED: January 6,2015 31 ATTEirip APPROV D: 32 33 • 34 gu an I, n ey,City Clerk Mark Stodola,Mayor (Page 2 of 31 1 APPROVED AS TO LEGAL FORM: 2 3 HA. 64",,,k_ 4 Thomas M. Carpenter,City Ito rn ey 5 // 6 // 7 // 8 // 9 // 10 // 11 // 12 // 13 // 14 // 15 // 16 // 17 // 18 // 19 // 20 // 21 // 22 // 23 // 24 // 25 // 26 // 27 // 28 // 29 // 30 // 31 // 32 // 33 // 34 // [Page 3 of 31