5421 RESOLUTION NO 5,421
A RESOLUTION APPROVING AND AUTHORIZING AN
ORGANIZATIONAL STRUCTURE WITH THE RESPON-
SIBILITY FOR DELIVERY OF CERTAIN MUNICIPAL
SERVICES; AND FOR OTHER PURPOSES
WHEREAS , the City Manager proposes to restructure and
organize various departments and divisions thereof in the
City government in a planned effort to more effectively and
efficiently provide certain city services to the inhabitants
of Little Rock; and
WHEREAS , the Board of Directors concurs with the proposal
of the City Manager and desires to authorize the implementation
of said proposal .
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS .
SECTION 1. To be effective January 1, 1976 , the City
Manager is hereby authorized to organize and structure various
departments and divisions and offices in City government de-
signed to more effectively and efficiently provide services to
all inhabitants in the City in keeping with and as provided
for by the attached organizational charts identified as Exhi-
bit "A" containing twelve pages and pertaining to the following:
1. Office of the City Manager
2 . Personnel Office
3 . Office of Comprehensive Planning
4 . Community Services
5. Engineering
6 . Protective Inspection
i
7 . Public Works
8 . Solid Waste
9. General Services
10. Parks and Recreation
SECTION 2 . This Resolution shall be in full force and
effect from and after its adoption.
ADOPTED : September 16, 1975
ATTEST: Q,-rtl� APPROVED: � G'U
City Cl�r Mayor `
)at L ,T ,,A „
CITY ORGANIZATION STRUCTURE
INTRODUCTION
Just as statesmen learned long ago that both good laws and
good rulers are needed, so organization builders have learned
that sound organization structure is necessary to implement laws
and achieve desired results . With this thought in mind the City
Manager has studied the existing organization structure in Little
Rock city government.
The best organization structure will not guarantee results
and performance. But the wrong structure is a guarantee of non-
performance, friction and frustration. The wrong organization
puts the spotlight on wrong issues , aggravates ..irrelevant dis-
putes and makes a mountain out of trivia. It accents weaknesses
and defects instead of strengths . The right organization structure
is thus a prerequisite of performance.
Just as prudent policy suggests periodic physicals by our
doctors, so every organization needs periodic examination of its
ability to effectively achieve its mission. Goals must be clear
if desired results are to be achieved.
Organizing starts with desired results . Key activities , those
load-bearing blocks that carry the "structural"load, must be
identified. These "building blocks" are determined by the kind of
contribution they make.
4CITY ORGANIZATION STRUCTURE -2_
Four questions are asked in designing building blocks . They
are:
1. What should the units of organization be?
2 . What components should join together and what components
should be kept apart?
3 . What size and shape pertain to different components?
4 . What is the appropriate placement and relationship of
different units?
These questions are best answered by grouping activities by
the kind of contribution they make. The important groups of
activities are result producing, support, hygiene and housekeeping
and top management. Result producing and result contributing
activities are key for organizational effectiveness . To assist in
grouping key activities into building blocks, decision analysis
and relation analysis is necessary. The former deals with the
placement of structural units and the latter where a unit belongs .
The accompanying organizational charts represent the proposed
organization to become effective January 1, 1976 . While this effective
date is some three months away, considerable effort will be required
to make this change including budget preparation, review of specific
responsibilities with all affected employees and any changes in
office space deemed advisable.
Your approval at this time will facilitate the accomplishment
of this change.
OFFICE OF CITY MANAGER
GOAL: Within the authority of the State Constitution, statutes ,
ordinances of the City of Little Rock and policies of the
Board of Directors, administer efficiently and effectively
the complex municipal government to achieve a high level
of service to the citizens .
FUNCTIONS:
1) Recommend to Board of Directors policies which will
benefit the health, safety or welfare of the community
2) Think through the mission of City agencies for setting
goals and objectives
3) Establish vision and values in key areas of the City
organization
4) Maintain relations with key elements in the community
and other governments
5) Build and maintain the human organization through
developing human resources
6) Serve as Chief Executive Officer
7) Provide for proper administration of all City affairs
8) Appointment and removal of all department directors
and subordinates, with due regard to Civil Service
regulations
9) Prepare annual budget
10) Enforce all laws and ordinances
11) Investigate the affairs of the City or any department.
OFFICE OF CITY MANAGER -2-
OFFICE OF
CITY MANAGER
Community Technology Operations
Relations
Complaint Assist in Admin. of
Information all City Affairs
Center
Approving Personnel
Public Actions
Information
Preparation of
A•enda
Assist at Board
Meetin• s
S•ecial Pro 'ects
Represent City Mgr.
as Directed
•
PERSONNEL
GOAL: Within the spirit and intent of a merit system and with
positive response to the direction and constraints of
"law" , to assist City agencies to accomplish their
respective goals and objectives with maximized efficiency
and effectiveness , through the proper allocation, organi-
zation, development and utilization of human resources .
FUNCTIONS:
1) Classification and Compensation
2) Labor Management
3) Recruitment and Testing
4) Manpower Development
5) Records Support
CIVIL SERVICE PERSONNEL
BOARD
' Records SupportI
Classification Labor Recruitment Manpower
Compensation , Management Testing Development
OFFICE OF COMPREHENSIVE PLANNING
GOAL: Through the process of comprehensive planning for
orderly community development, assist and facilitate
the management process of policy planning.
FUNCTIONS :
1) Coordinate policy planning with Metroplan.
2) Analyze, plan and project community development needs
Transportation
Land Use
Utilities
Socio-economics .
3) Administer zoning, and subdivision ordinances.
4) Administer Community Development Block Grant.
OFFICE OF
COMPREHENSIVE PLANNING
Advance 1 Current Human Resources
Planning_ ' Planning_ '
Transportation Zoning Community Development
Citizen Partici-
Land Use Subdivisions pation
! Block Grant
Utilities
Social & Health Serv.
Socio-Economic
COMMUNITY SERVICES
GOAL: To provide public services enhancing the economic and
living environment of the community through standards
for safe and healthful structures, removal and disposal
of solid waste, prevention of erosion and damaged
property from surface water run-off, and the movement
of people and goods over a system of streets and sidewalks.
FUNCTIONS :
1) Collect and dispose of solid waste.
2) Maintain storm drainage structures.
3) Administer protective and environmental codes .
4) Administer subdivision development standards .
5) Maintain engineering records and files.
6) Design and/or coordinate design of public facilities.
7) Install and maintain parking meters. ,,
8) Administer street lighting program.
9) Maintain traffic control devices .
10) Conduct traffic engineering studies .
11) Maintain city streets and sidewalks .
COMMUNITY SERVICES
Solid Waste ] Public Works , Engipcerinal
Streets Design
Collection Maintenance Projects
Disposal Cleanin. Traffic
Construction Field Operations
Draina•e Appraisal &
Traffic Devices Acquisition
Surveying
Inspection
Scheduling
Inspection
Protective
Environmental
PROTECTIVE INSPECTION
GOAL: Through administration of protective and environmental
codes, provide for safe and healthful structures , and
surroundings free from nuisances .
FUNCTIONS:
Administration of protective codes: Building, Electrical,
Plumbing and Gas. Administration of environmental codes:
Housing, Zoning, Signs, Land, Water, Air and Noise
Pollution.
FIRE PREVENTION ADMINISTRATION
Protective Environmental '
Codes Codes
Building Housing
Electrical Zoning
Plumbing Signs
Gas Weed Control
Air, Noise , Water
Abandoned Autos
,
ENGINEERING
GOAL: Through engineering and technical competence support
the accomplishment of City goals through design and
inspection of public facilities and administration of
protective and environmental codes designed to provide
safe and healthful structures and surroundings free
from nuisances.
FUNCTIONS:
1) Administer protective and environmental codes
2) Administer subdivision development standards
3) Maintain engineering records and files
4) Design and/or coordinate design of public facilities
5) Conduct traffic engineering studies and provide
design work as needed
6) Administer street lighting program .,
7) Provide project scheduling and control.
f ENGINEERING I
Design ' Field Operations ( Inspection
(I Projects Appraisal and Protective
Ac.uisition
Traffic Environmental
Surve in.
Ins.ection
Project Scheduling
and Control
•
PUBLIC WORKS
GOAL: To provide a system of streets and sidewalks facilitating
the movement of people and goods; to maintain drainage
structures preventing erosion and damage to property;
and to assist other municipal departments through mainte-
nance and construction as may be required.
FUNCTIONS :
1) Maintain street system, storm drainage structures
and rights-of-way.
2) Install and maintain traffic control devices, signal
systems and parking meters .
3) Construct and maintain public facilities and improve-
ments as required.
PUBLIC WORKS
I Streets 1 I Tra i f is I ' Work Pool I
Control
Cleaning aintenance l Devices ISignals I 1Drainage Construction
I
L • •
SOLID WASTE
GOAL: To assist citizens in community cleanliness and
sanitation by collecting and disposing of solid
waste efficiently and effectively.
FUNCTIONS :
1) To promote programs of community cleanliness
2) Collect solid waste
3) Dispose of solid waste
4) Study new methods of waste recovery or recycliing
SOLID WASTE
Collection Disposal
GENERAL SERVICES
GOAL: To support City agencies in the accomplishment of
their goals and objectives by providing building
and custodial maintenance, equipment maintenance
and repair, printing and duplication and related
auxiliary services.
FUNCTIONS :
1) Building maintenance
2) Custodial services
3) Equipment maintenance and repair
4) Auxiliary services
GENERAL SERVICES
Service Equipment Shop (
Building Maint.
Maint. and
Custodial Repair
HVAC
1
PARKS AND RECREATION
GOAL: To provide well-rounded, wholesome programs and facilities
for leisure time activities for the mental , physical and
social well-being of Little Rock residents .
FUNCTIONS :
1) Zoo
2) Golf Courses
3) Assistance to Museum and Arts Center
4) Park development and maintenance
5) Recreation center operation
6) Swimming, Tennis.
7) Active sports : baseball, softball, basketball
8) Summer recreation programs .
PARKS AND
RECREATION
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I I
' Recreation ' Parks [ Cultural
1
Development Arts
Maintenance Museum
Facility Program
Operation ! Design
Zoo Active and
Passive
Swimming Activities
Tennis
Golf
Ball Fields