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RESOLUTION N0. 7,930
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT WITH THE LITTLE ROCK
SCHOOL DISTRICT CONSISTENT WITH RESOLUTION NO.
5,159 REGARDING THE JOINT USE OF CITY AND
SCHOOL DISTRICT FACILITIES.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE CITY OF LITTLE ROCK, ARKANSAS:
SECTION 1. The City Manager is hereby authorized to
enter into an agreement with the Little Rock School District for
the joint use of City and School District facilities. A copy of
the agreement is attached hereto as Exhibit A.
ADOPTED: April 5, 1988
ATTEST:
CITY CLERK JANE ZECH
APP7Jj S O FORM:
MARK STODOLA, CITY ATTORNEY
APPROVED:
MAY R LOTTAE SHACKEL ORD
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3 -8
..:Y
THIS
= 49 =
EXIT
See Resolution 14C7,930
BETWEEN THE LITTLE ROCK SCHOOL DISTRICT
AND THE CITY OF LITTLE ROCK
, made and entered into this 6th day
of April 1988 by and between the City of Little Rock,
a municipal corporation, hereinafter called "City ", and Little
Rock School District, State of Arkansas, hereinafter called
"District ".
WITNESSETH
Whereas the governing bodies of the City and the District
have appointed representatives to examine possibilities for
cooperation between the City and the District in recreation
programming; and
Whereas the governing bodies of the City and the District
are mutually interested in an adequate program of community
education and recreation which can best serve the citizenry most
economically; and
Whereas full cooperation between the City and the
District is necessary to achieve the best service with the least
possible expenditure of public funds.
Now, therefore, in consideration of the premises, said
City and said District do now agree to cooperate with each other
in carrying out the above purposes, and to that end do agree as
follows:
1. The District will make available to the City
for community recreational activities certain
school playground areas which are suitable for
community- recreation activities; these areas are to
be selected by the City Manager, or his delegate,
subject to the approval of the Superintendent of
Schools of the District, or his delegate.
2. The City will make available to the District
for school events, activities and /or programs
certain City parks and recreational facilities
which are suitable for said events, activities
and /or programs. The facilities are to be selected
by the Superintendent of Schools, or his delegate,
subject to the approval of the City Manager, or his
delegate.
3. The District agrees to allow the City to use
other selected school facilities which are suitable
for community recreation, subject to the approval
of the Superintendent of Schools, or his -
delegate.
103
4. The use of the selected school facilities shall 1 n
be in accordance with the regular procedures of the
District.
5. It is hereby agreed that a schedule of dates
for the use of the District school facilities will
be worked out in advance by the City and that this
schedule will be arranged as to avoid conflict
between school and recreation use; that in the
scheduling of said facilities, school events and
programs shall have first priority and recreation
programs, established by the Department of Parks
and Recreation, shall have second priority and any
other events by other groups or agencies shall have
third priority.
6. It is further agreed that a schedule of dates
for the use of the City facilities will be worked
out in advance by the District, and that this
schedule will be arranged as to avoid conflict
between recreation and school; that in the
scheduling of said facilities recreation department
activities shall have first priority, and school
events and programs shall have second priority, and
any other events by other groups or agencies shall
have third priority.
7. It is further agreed that in the event of any
dispute or difference arising as a result of the
recreation program being conducted on the sites
jointly used and selected as above outlined, or as
to the use of a District facility, then, in that
event, said dispute or difference shall be settled
and arbitrated by appealing to the respective
department heads of the City and District in
accordance with established procedures.
8. It is further agreed that the party sponsoring
any community recreation program will furnish and
supply all expendable materials necessary for
carrying on the program.
9. It is further agreed by both parties that all
future land acquisition and facility planning
activities engaged in by one party shall involve
consultation with the other party.
10. It is agreed that the City and District shall
cooperate to" make information about their
respective individual and joint programs available
to the public.
11. It is agreed that the City and the District
shall continue to search for new areas of
cooperation and to that end shall meet regularly
together, along with interested community groups,
and appropriate City and District administrative
officials, using the procedures developed for the
group known as the Recreation Steering Committee,
as authorized by the Board of Directors of the
District on February 28, 1974, and as authorized by
the City in Resolution 5,159 (March 7, 1974).
12. The City and the District shall negotiate any
necessary agreements regarding claims for damage to
person and /or property arising out of the joint use
of facilities provided for in this contract.
13. The City and the District mutually agree that
the sponsor of recreation activities will provide
funds to pay for the necessary building security
and custodial services, and that these services
shall, in general be performed by the city
personnel when city facilities are used and by
school personnel when district facilities are
used.
14. The City and the District further agree to
review their policies and procedures with regard to
the use of their respective facilities.
15. The City and the District further agree that
individual agreements will be prepared between the
parties for the use of each facility to clarify
responsibilities of both parties. These individual
agreements shall include provisions concerning
indemnification of the respective parties for
personal or property damage, or both, that may
result from the joint use of the individual
facility. These agreements will be prepared and
signed prior to August 1 for the coming school
year. For usage in the summer months when school
is out of session, agreement should be signed prior
to April 1. These dates are not binding upon
either party.
16. It is agreed that the terms of this agreement
may be altered upon mutual consent of the Boards of
the City and the District.
17. It is further understood and agreed that
either party to this agreement may at any time
terminate this agreement upon giving, in writing,
to the other party 12 months notice of its
intention to terminate same.
IN WITNESS WHEREOF the parties hereto have caused this
Agreement to be executed in their behalf.
CITY OF LITTLE ROCK]
A MUNICIPAL CORPORATION,
FIRST PARTY
ATTEST:
CITY C
LITTLE ROCK SCHOOL DISTRICT,
SECOND PARTY
BY:
PRESIDING OFFICER OF THE BOARD
ATTEST:
SECRETARY
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