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117470 1 • 1 RESOLUTION NO. 11,747 2 3 A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO 4 ENTER INTO AN ANNUAL CONTRACT WITH GOODYEAR 5 AUTO SERVICE CENTER TO PROVIDE TIRES FOR THE 6 CITY'S FLEET OF VEHICLES; AND FOR OTHER PURPOSES. 7 8 WHEREAS, an invitation to bid on an annual contract, under Bid No. C04010, 9 was issued to provide tires for the City's existing fleet of vehicles, and Goodyear Auto 10 Service Center submitted the most responsible and responsive bid for providing such 11 tires. 12 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS 13 OF THE CITY OF LITTLE ROCK, ARKANSAS: 14 Section 1. The Board of Directors hereby authorizes the City Manager to enter 15 into an annual contract with Goodyear Auto Service Center to provide tires for the 16 City's fleet of vehicles, for an estimated annual cost of Seventy Thousand Dollars 17 ($70,000.00). 18 Section 2. Funds for this contract are allocated from account #600- 360 -6030- 19 6041- 2162 -0.2 20 Section 3. Severability. In the event any title, section, paragraph, item, sentence, 21 clause, phrase, or word of this resolution is declared or adjudged to be invalid or 22 unconstitutional, such declaration or adjudication shall not affect the remaining 23 portions of the resolution which shall remain in full force and effect as if the portion so 24 declared or adjudged invalid or unconstitutional was not originally a part of the 25 resolution. [PAGE 1 OF 21 Resolulian To authorize a contract to provide tires for the City, fleet of vehicle, 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 ff.] 19 KII 21 22 23 24 25 26 27 Section 4. Repealer. All laws, ordinances, resolutions, or parts of the same, that are inconsistent with the provisions of this resolution, are hereby repealed to the extent of such inconsistency. ADOPTED: May 4, 2004 ATTEST: APPROVED: Na ty Wood, City Clerk APPROVED AS TO FORM: Thomas M. Carpenter, City Attorney // // // // // // // // // Resolution To authorize a contact to provide tires for the City�s fleet of vehicles [PAGE 2 OF 2] Willie Hinton, Vice -Mayor BID #: E C04010 DATE OPENED: 3/24/04 E PURCHASING FACT SHEET NUMBER SOLICITED: 50 DEPARTMENT: Fleet DESCRIPTION: Tires FUNDING: Fleet ACCOUNT NUMBER: 600 - 360 -6040 DATE ADVERTISED: PRE BID: No APPROPRIATION OF TRANSFER REQUIRED: None ACCOUNT AVAILABILITY: Annual Contract Not to Exceed Budget AMOUNT OF PURCHASE: SUGGESTED AWARDEE: $109,635.10 yr (estimated) Goodyear Little Rock, AR 2/23/04 RECOMMENDATION AND DISCUSSION: It is recommended that the low bidder meeting specifications, Goodyear, be awarded for all items. Moore Robinson, Trans America and Bridgestone Firestone all failed to submit detailed warranty information, which was required. It is further recommended that if mutually acceptable, this contract be renewed for three additional one year increments, with City Managers approval. BID #: C04010 DEPARTMENT: Fleet DESCRIPTION: Tires TABULATION Passeneer/Liaht Truck Moore Robinson Bridgestone Firestone Trans America (Goodyear) Trans America (Firestone) Trans America (Bridgestone) Goodyear Carter Oil Police Pursuit $5308.05 $5715.35 $5901.75 $6529.20 $7008.60 ($7035.10) $12,429.60 Disqualified, No Warranty Information Disqualified, No Warranty Information Disqualified, No Warranty Information Disqualified, No Warranty Information Disqualified, No Warranty Information Award Bridgestone $ 96,700.00 Disqualified, No Warranty Information Moore Robinson $102,600.00 Disqualified, No Warranty Information Goodyear ($102,600.00) Award Trans America (Goodyear) $103,645.00 Carter Oil $206,304.00 Trans America (Firestone) Incomplete Bid