105480 0
I RESOLUTION NO. 10,548
2 2U1
3 A RESOLUTION TO APPROVE BYLAW
4 AMENDMENTS OF THE LITTLE ROCK
5 EDUCATION COMMISSION
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7
8 WHEREAS, on March 11, 1999, the Little Rock Education Commission
9 voted to approve certain amendments to the Commission's Bylaws addressing
10 officers, voting procedures, meeting times, special meetings, and procedures for
1 I submission of project requests to the Commission; and
12 WHEREAS, the Education Commission Bylaws state that Bylaw
13 amendments will become effective when approved by the Board of Directors.
14 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
15 DIRECTORS OF THE CITY OF LITTLE ROCK, ARKANSAS:
16 SECTION 1: The Board of Directors hereby approves the amendments to
17 the Education Commission Bylaws approved by the Commission on March 11,
18 1999.
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21 ADOPTED: May 4, 1999
22
23 ATTEST:
24
25 e&Z.. L�i� A nrlL
26 ROBBIE HANCOCK
27 CITY CLERIC
28
29 APPROVED AS TO FORM:
30
31 THOMAS M. CARPENT19R
32 CITY ATTORNEY
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34
35
36
APPROVED:
JIM LEY
MA AR
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BYLAWS FOR THE LITTLE ROCK EDUCATION COMMISSION
CITY OF LITTLE ROCK, ARKANSAS 2 U 2
ARTICLE I
NAME: The name of this organization shall be the Education Commission, hereafter referred
to as the "Commission."
ARTICLE H
PURPOSE: The purpose of the Commission will be to bring together the resources of the City of
Little Rock, businesses, neighborhoods and citizens as advocates for quality education
for all children.
ARTICLE III
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Section l .The Commission shall consist of 15 members, one each from Little Rock School
Board, Little Rock Board of Directors, Chamber of Commerce, Neighborhood Associations,
PTA Council, Student, Higher Education, Principals' Roundtable, Health and Human
Services, Parent, Private School, Early Childhood Educators, New Futures and two (2)
members at- large. All members will be appointed by the Little Rock Board of Directors.
Section 2.The initial appointments to the Commission shall be for one, two, and three -year
terms, and thereafter, all appointments shall be for a term of three years, or until a successor
is identified; no person shall be appointed for more than two consecutive full terms.
Section 3. Vacancies shall be filled for the unexpired term in the same manner as the original
appointment.
Section 4. The composition of the Commission will reflect the demographic breakdown and
the diversity of the City.
ARTICLE IV
Section 1. The responsibility of the Commission will be to serve in an advisory capacity to
the Little Rock Board of Directors to make recommendations for the implementation of
FUTURE- Little Rock goals.
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OFFICERS:
ARTICLE V
203
Section 1. The officers shall consist of a Chair and Vice- Chair. These officers shall be elected
by a vote of at least eight (8) Commission members at the first regular business meeting of
the year, or at such other regular business meeting to fill a vacancy. The Chair and Vice -Chair
shall serve for a term of one year each.
Section 2. Duties and Responsibilities. The duties of the officers shall be as follows:
h ir. The Chair shall preside over all meetings. The Chair shall appoint all standing
and ad hoc committees. The Chair shall have the authority to call special meetings,
provided the proper notices are given. The Chair shall be responsible for establishing
meeting agendas.
The Chair may delegate to any other Commission member or to staff the performance
of such duties as deemed appropriate.
Vice- Chair. In the event of the absence or disability of the Chair, the Vice -Chair shall
preside over the meetings and shall assume all duties and responsibilities of the Chair.
The Vice -Chair shall succeed the Chair during a vacancy of the Chair until a new
Chair is elected.
Secretary. The office of Secretary shall be held ex- officio by the Programs
Coordinator for the City Department of Community Programs, or designated
representative. The Secretary shall attend all meetings of the Commission and shall
be responsible for:
A. Keeping the minutes of each meeting.
B. Carrying on routine correspondence.
C. Maintaining a record of the current membership of the Commission with the
terms of their office.
D. Maintaining the attendance of Commission members,
E. Attending, and keeping minutes of, all Committee meetings.
F. Coordinating and working with the Finance and Legal Departments
regarding Commission projects and activities.
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204:
ARTICLE VI
MEETINGS: Official meetings of the Commission shall be held on the second Thursday of each
month from 11:30 a.m. until 1:00 p.m., unless otherwise directed by the Chair and the
proper notices are given.
Section 1. The Chair shall appoint committees as deemed necessary to carry out the work of
the Commission.
Section 2. Except as may otherwise be set forth in these Bylaws, all meetings of the
Commission shall be conducted according to the latest revision of Roberts' Rules of Order,
but it shall be necessary in any event for a quorum to be present for the Commission to act.
A quorum for the transaction of business shall be eight (8) Commission members.
Section 3. All Commission members are expected to attend the meetings regularly. They will
be removed from the Commission should they miss three (3) meetings (without a valid
excuse).
Section 4. Motion and Votine. Any matter of business requiring action by the Commission
may be presented by oral motion, and the members present may vote thereon by simple voice
vote. In case of a split vote, the Chair may ask for a show of hands. The vote shall take place
before the Commission meeting is adjourned, or the item may be tabled, or postponed
temporarily, for a vote at a later time. The minutes shall indicate voting to be "denied" or
"passed" and the name of any abstainer. Each Commission member, including the Chair and
Vice- Chair, shall be entitled to one (1) vote. No Commission member shall cast a vote for
another Commission member by proxy. Voting on election of officers in which there is a
contest shall be by secret, written ballot. Eight (8) Commission members shall be sufficient
to approve any item presented to the Commission for a vote.
Section 5. Special Meetings. Special meetings may be called by the Chair, Vice - Chair, or at
least three (3) of the Commission members. Notice shall be given to each member as required
by state law.
ARTICLE VII
AMENDMENTS OF BYLAWS: These bylaws may be amended at any regular business meeting
of the Commission by a vote of at least eight (8) Commission members, provided the amendment
has been submitted in writing at the previous regular business meeting, and shall become effective
when approved by the Little Rock Board of Directors.
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ARTICLE VIII
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BUDGET: The Education Commission receives monies annually from the City of Little Rock through
the '' /z cent tax levied for the support of FUTURE - Little Rock Initiatives.
Section 1. The use of these monies shall be guided by the spirit of the following principles:
A. The monies shall be used to stimulate programs which enhance educational
opportunities for the children of Little Rock. This includes before and after school
programs, summer programs for school age children and programs for pre- school age
children.
B. The monies shall be used as "seed" monies to fund expenses related to start-up costs
of programs that provide new services or extend services to more children.
C. The use of the monies shall be confined to one -time expenses, such as non-
consumable materials and equipment, or activities related to initiating community
involvement and providing information and publicity, rather than on -going operating
expenses such as staffing or consumable supplies.
D. The Education Commission reserves the right to consider subsequent requests.
Section 2. Application for funds shall be made to Education Commission. The Education
Commission reserves the right to reject any and all applications.
Section 3. The Commission shall vote whether to recommend encumbering any unallocated
Commission funds no later than November of each calendar year. The Secretary shall forward
to the City Manager and the Finance Department in writing all official Commission action
regarding encumbering funds.
ARTICLE IX
PROCEDURE FOR SUBMISSION OF PROJECT REQUESTS TO THE COMMISSION:
Section 1. Application for funds shall be made to the Education Commission. The applicant
shall complete a Little Rock Education Commission Funding Application Cover Sheet and
attach a formal proposal for consideration by the Commission. Applications should be
submitted at least thirty (30) days prior to the next regularly scheduled Commission meeting.
The applicant's proposal shall be reviewed by the Commission for compliance with the
Commission's purpose, objectives, Mission Statement and these Bylaws. The Education
Commission expressly reserves the right to reject any and all applications. The Education
Commission expressly reserves the right to consider subsequent requests.
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Section 2. The Commission shall comply with the bidding and purchasing procedures,
including "Sole Source" designation, established in the most recent revision of the City of
Little Rock Purchasing Manual. The Commission shall also comply with applicable State and
City of Little Rock contract bidding requirements. The Board of Directors, by ordinance,
may waive the requirement of competitive bidding in exceptional situations where such
procedure is not feasible. Little Rock, Ark., Rev. Code § 2 -242 (d) (1988).
Section 3. For projects that are not "Sole Source," the Commission shall follow the Little
Rock Education Commission Suggested Request For Referral Process attached to these
Bylaws and incorporated herein as Attachment "A."
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LITTLE ROCK EDUCATION COOMISSION
SUGGESTED REQUEST FOR REFERRAL PROCESS
ATTACHMENT "AR
rrEMS TO BE CONSIDERED VJfTH
RFP CRITERIA AND PROGRAM DESIGN DEFINE, CRITERIA DEVELOPMENT:
JANAURY PRICE AMOUNT S NUMBER Of AWARDS SET,
FEBRUARY RFP COMPLETED AND ADVERTISED.
PROPOSALS DUE. COMMISSION SUBCOMMITTEE
MARCH REVIEWS PROPOSALS
APRIL COMMISSION MAKES AND SENDS SELECTION
TO BOARD. BOARD AWARDS CONTRACT
CONTRACT 15 NEGOTIATED WITH CRY. INVOICE
MAY PROCESSED ONCE CONTRACT ESTABLISHED.
JUNE
JULY RFP CRITERIA AND PROGRAM DESIGN ONE.
PRICE AMOUNT S, NUMBER OF AWARD
AUGUST RFP COMPLETED AND ADVERTISED.
PROPOSALS DUE. COMMISSION SUBCOMMITTEE
SEPT
REVIEWS PROPOSALS
OCTOBER COMMISSION MAKES AND SENDS SELECTION
TO BOARD. BOARD AWARDS CONTRACT
CONTRACT IS NEGOTIATED WITH CITY. INVOICE
NOVEMBER fROCCSSCD ONCE CONTRACT [ STABLISHED.
DECEMBER
1. NEIGHSORHOOO /POPULATION TO BE SERVED AND NEED
FOR SERVICES TO Be PROVIDED
2. PROGRAM DESIGN AND SERVICES SOUGHT
(TARGETING ONE, ALL OR COMBINATION OF AREAS: INNOVA-
TION, SCMOOL'TO'WORK, PRESCHOOL, IN-SCMOOL AND NOW
TRADITIONAL)
3. LINKAGES (COLLABORATIONS AND PARTNERSHIPS TO
LEVERAGE EDUCATION COMMISSION FUNDS)
4. MONITORING AND EVALUATION OF PROGRAM
5. TOTAL AMOUNT OF FUNDING AVAILABLE AND NUMBER OF
AWARDS TO Be OIvEN.
G. PREVIOUS EXPERIENCE WORKING WITH THE CITY OF LITTLE
ROCK
7. WHETHER -0R NOT PROGRAM /AGENCIES CURRENTLY
RECEIVES FUTURE-LIME ROCK FUNDING FROM THIS OR ANY
OTHER CITY BODY.
PREVIOUSLY DEFINED AREAS OF INTEREST:
/NNOVATION: PROGRAMS THAT HAVE NOT BEEN PREVIOUSLY
EXPLORED BY TRADITIONAL ARENAS Or ACADEMIA.
SChgOL'TO'HORK: A SYSTEMATIC, COMPREHENSIVE. COMMA'
NITY^ OE EFFORTTO MELPALL YOUNG PEOPLE TO (1) PREPARE
FOR HIGH -SKI" AND MIGM'WAOE CAREERS (WORK'BASEO LEARN-
ING COMPONENT), (2) RECEIVE TOP OUALITY ACADEMIC INSTRUC'
TON (SCHOOL-BASED LEARNING) AND GAIN THE FOUNDATION
SKILLS TO PURSUE POST-SECONDARY EDUCATION AND LIFELONG
LEARNING, AND (3) THE CONNECTING KTIVIRES THAT WILL
ENHANCE SCHOOL'BASED LEARNING AND WORK-BASED LEARNING,
PRE'SCNOOL: PROGRAMS THAT AIM TO PROVIDE EDUCATIONAL
SERVICES FOR CHILDREN FROM CONCEPRON TO TIME OF ENTRY
INTO A PUBUC OR PRIVATE KINDERGARTEN PROGRAM (OR THE
LEOAL AGE FOR SCHOOL ENTRY, Ir THE CHILD HAS NOT ENTERED
SCHOOL) .
1M$CMOOL: PROGRAMS AIMED AT CHILDREN THAT FALL WITHIN THE
AGES LEGALLY REOUIRED TO ATTEND SCHOOL OR WHO ARE
CURRENTLY ENROLLED IN PUBUC OR PRIVATE SCHOOL, KINDER'
CARMEN THROUGH 12TH GRADE,
NON'TAADMONAL EDLCAITON: PROGRAMS THAT IDENTIFY OR
CREATE ALTERNATIVE LEARNING ENVIRONMENTS AND OPPORTUNI-
Mfg FOR THOSE MEMBERS Or THE COMMUNITY UNABLE TO TAKE
FULL ADVANTAGE Or THE MORE TRADITIONAL LEARNING SITUA'
TONS.